Recruiting Coordinator

depthfirst is hiring a Recruiting Coordinator to deliver an exceptional candidate experience and build the operational foundation for its hiring efforts. The role coordinates interviews, manages candidate communication, maintains recruiting systems, and improves hiring processes as the company grows.

What you'll do:

• Own interview scheduling and coordination across multiple teams and searches, including complex onsite and virtual interview loops
• Create an exceptional, high-touch candidate experience from initial interview through offer, ensuring candidates always know what to expect and feel well taken care of
• Partner closely with recruiters, hiring managers, and interviewers to keep hiring processes moving quickly and efficiently
• Manage onsite interview logistics and help create a thoughtful, welcoming experience for candidates visiting our San Francisco office
• Keep our ATS and recruiting systems accurate and up to date, ensuring interviews, feedback, and next steps don't fall through the cracks
• Proactively identify scheduling conflicts, process bottlenecks, and candidate experience issues and help solve them before they become problems
• Help build and improve recruiting processes, workflows, templates, and systems as our hiring volume grows
• Support recruiting initiatives across referrals, sourcing, recruiting events, offer coordination, and other projects as needed
• Learn the full recruiting lifecycle and take on increasing ownership as the company and recruiting team scale

What they're looking for:

• 1–3+ years of experience in recruiting coordination, recruiting operations, or another fast-paced, highly organized role
• Exceptional attention to detail and organizational skills, with the ability to manage many moving pieces simultaneously
• A genuine desire to create a great experience for candidates
• Highly proactive and resourceful, you anticipate what needs to happen next rather than waiting to be asked
• Strong sense of urgency and ability to move quickly without sacrificing quality
• Comfortable working with senior leaders and managing frequently changing schedules and priorities
• High ownership mentality and comfort with ambiguity...you thrive in fast-moving environments where processes are still being built
• Excited to learn, take on more responsibility, and grow within recruiting
• Experience at a high-growth startup or early-stage company
• Experience with an ATS such as Ashby and recruiting tools
• Experience coordinating high-volume or complex technical interview processes
• Interest in growing into recruiting, sourcing, or recruiting operations over time

Benefits:

• Meaningful equity
• Health, vision, and dental insurance
• Office lunch and dinner (SF office)
• Ownership and significant room to grow as the company scales
• The opportunity to join a rapidly scaling AI startup during its most formative phase