Recruiting Ops Coordinator (Los Angeles, CA)

Circadia Health is a growth-stage healthcare AI company focused on preventing avoidable hospitalizations and improving senior-care operations. The Recruiting Ops Coordinator will manage interview scheduling, onboarding logistics, recruiting systems, cross-functional coordination, process improvements, and candidate communications to keep hiring operations efficient and organized.

What you'll do:

• **Own Interview Scheduling & Coordination:** Coordinate interviews across multiple time zones, interviewers, and candidate types (clinical, technical, and corporate), keeping the process moving quickly without sacrificing a great candidate experience
• **Support Seamless Onboarding:** Own onboarding logistics for new hires — from offer acceptance through day one — including systems setup, paperwork, and coordinating with IT, People, and hiring managers to ensure every new hire feels prepared and welcomed
• **Maintain Recruiting Systems & Data Integrity:** Keep our ATS (Lever) and recruiting tools clean, accurate, and up to date — candidate stages, interview feedback, offer statuses — so the team always has a reliable source of truth
• **Partner Across the Recruiting Team:** Work closely with recruiters, hiring managers, and People leadership to anticipate scheduling needs, flag bottlenecks, and keep hiring pipelines moving efficiently
• **Drive Process Improvement:** Projects Identify opportunities to streamline recruiting operations — from interview logistics to onboarding workflows — and help build and document scalable processes as the team and company grow
• **Be a Steward of Candidate Experience:** Serve as one of the first points of contact for candidates — communicating clearly, warmly, and promptly so every candidate feels valued, regardless of outcome

What they're looking for:

• 1-3+ years of experience in recruiting coordination, HR operations, or an administrative/operations support role
• Highly organized and detail-oriented, with the ability to manage multiple calendars and moving pieces simultaneously
• Experience with an ATS (Lever preferred) or the ability to learn new systems quickly
• Strong written and verbal communication skills
• Comfortable in a fast-paced startup environment with shifting priorities and tight timelines
• Proactive, resourceful problem-solver who takes ownership without needing much oversight
• Experience with, or enthusiasm for, responsibly leveraging AI tools to automate workflows and save the team time on repetitive operational tasks

Benefits:

• Remote work arrangement