Recruitment Coordinator

PeaceHealth is hiring a Recruitment Coordinator to provide administrative support to its talent acquisition team. The role coordinates recruiting logistics, caregiver onboarding and transfers, compliance processes, and related recruiting activities.

What you'll do:

• Our Recruitment Coordinators provide varied administrative support within the recruiting team which may include but is not limited to ensuring new caregiver onboarding and internal caregiver transfers, additional work assignments, and promotions are processed according to policy and within established timelines, scheduling and coordinating site visits for candidate interviews, approving and building requisitions, and processing reimbursements and expense reports. Provides support to talent acquisition team and related activities
• Prepares requisitions for recruiters to post, ensuring compliance and accuracy
• Coordinates travel and lodging for candidate plus travel partners in conjunction with travel vendors. Arranges travel for recruiters when they are attending recruitment events. Exercises financial stewardship and credit card conservatorship with coordinating these items. Process any applicable travel reimbursement
• Develops interview and site visit itineraries in conjunction with leaders/clinicians, including booking catering and off site dinners. Processes and manages company credit card expenses
• Initiates new caregiver onboarding by facilitating background checks, drug screening, license verification, or other required pre-hire screens. Monitors progress of screens and resolves or escalates concerns; ensures accurate record keeping and documentation or results. Reviews any additional requirements for internal transfers. Enters new hires and transferring caregivers into HR systems
• Evaluates physician contracting data in collaboration with the recruiters, physician compensation and legal, to ensure appropriate action items are completed. Items include, but are not limited to, hiring action, role changes, and reimbursement for educational loans
• Coordinates the completion of I-9 forms for all new or re-hired caregivers to ensure regulatory compliance. Initiates and monitors E-Verify; coordinates follow up requirements with Human Resources
• Responds to written and verbal inquiries from candidates and caregivers regarding recruitment and onboarding questions and issues. Refers caregivers and candidates to self-service technology, outside vendors, or other resources as appropriate
• Assists with Affirmative Action data compliance by ensuring candidate dispositioning on filled requisitions
• Facilitates and executes the hire incentives process when indicated and processes applicable bonuses. Coordinates with outside vendors, accounts payable, and/or payroll to process requests for reimbursement. Assists with the administration of requests and payment of referral programs
• Performs other duties as assigned

What they're looking for:

• Minimum of 1 year HR, marketing or event coordination experience or degree in Human Resources may be considered in lieu of the 1-year experience
• Proficient in the use of MS Office applications (Outlook and Word)
• Experience working with an electronic Applicant Tracking Systems (ATS)
• Previous experience with on boarding rules and regulations
• Customer service skills
• Detail oriented; excellent grammar, spelling and proofreading skills
• Spreadsheet and mail merge knowledge
• Excellent communication skills, including verbal, written and presentation
• Proven ability to consistently and positively contribute in a high-paced, changing work environment with the ability to prioritize multiple functions and tasks and manage time efficiently
• Associate Degree Human Resources or Business or related field preferred
• Certified Professional Human Resources preferred

Benefits:

• Hybrid role; in office Tuesday, Wednesday, Thursday at the Shared Services Center in Vancouver, Washington.
• Full medical/dental/vision coverage
• 403b retirement plan employer base and matching contributions
• Paid time off
• Employer-paid life and disability insurance with additional buyup coverage options
• Tuition and continuing education reimbursement
• Wellness benefits
• Expanded EAP and mental health program