Regional Executive Assistant (Northwest)

GuidePoint Security provides cybersecurity expertise, solutions, and services that help organizations reduce security risk. The Regional Executive Assistant will support the Northwest SVP by managing complex schedules, communications, meetings, reports, and cross-functional projects while exercising strong discretion and judgment.

What you'll do:

• **Strategic Planning:** Partner with the West leader to define regional objectives, track key performance indicators, and execute high-priority goals
• **Calendar & Time Management:** Organize, prioritize, and manage the executive's complex, shifting calendar. Troubleshoot scheduling conflicts proactively and protect the executive's time for core strategic initiatives
• **Communication & Gatekeeping:** Serve as the primary liaison between the executive and employees, clients, and external partners. Filter emails, answer phone calls, and direct correspondence appropriately
• **Meeting & Event Coordination:** Manage meeting cadences, prepare executive meeting materials, agendas, presentations, and background research. Attend strategic meetings to take concise minutes and track action items
• **Cross-Functional Coordination:** Act as a bridge between the leadership team and staff, solving unowned problems and bridging operational gaps
• **Communications:** Draft key internal memos, presentations, briefs, and talking points on behalf of or to prepare the executive
• **Report Preparation:** Compile and draft itemized expense reports using platforms like Excel and Expensify
• **Special Projects:** Assist with or independently manage cross-functional projects by coordinating resources and tracking milestones

What they're looking for:

• The ideal candidate is deeply organized, proactive, and capable of managing complex logistics while maintaining absolute professional discretion and judgment
• The Executive Assistant will be required to demonstrate exceptional written and verbal communication skills with a refined, strong, professional demeanor
• 5+ years of experience as an executive assistant, administrative assistant, or a similar high-level support role
• Exceptional written and verbal communication skills with a refined professional demeanor
• High proficiency with office productivity platforms, Google Workspace, alongside communication tools like Slack and Zoom
• Strong multi-tasking skills with the ability to pivot quickly in a fast-paced, fluid business environment
• Proven ability to handle highly confidential, sensitive corporate and personal information with utmost integrity
• Experience with CRM tools like Salesforce is a plus

Benefits:

• Remote workforce primarily for U.S.-based employees; some travel may be required for certain positions, and working on-site may be required for Federal positions
• Zero Deductible PPO medical insurance plan, with GuidePoint paying 90% of the employee premium and 70% of spouse/children/family premiums
• High Deductible Health Plan with HSA, with GuidePoint paying 100% of employee premiums and 75% of spouse/children/family premiums
• For employees who choose the High Deductible/HSA plan, GuidePoint contributes in four equal quarterly installments: $850 per employee annually or $1,750 per family annually
• Group dental insurance, with GuidePoint paying 100% of the employee premium and 75% of spouse/children/family premiums
• 12 corporate holidays
• Flexible Time Off (FTO) program
• Healthy mobile phone and home internet allowance
• Eligibility for the retirement plan after 2 months at open enrollment
• Pet Benefit Option