School Nutrition Services Account Clerk-2

Chesapeake Public Schools

JOB DESCRIPTION  

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily.  Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description. 

ACCOUNT CLERK II – SCHOOL NUTRITION SERVICES

Department: School Nutrition Services

Pay Grade: U109

FLSA Status: Non-Exempt

GENERAL PURPOSE

This position performs intermediate skilled clerical work while performing a variety of specialized clerical tasks in the School Nutrition Department (12 mo, 260 days, 7 hrs/day)

ESSENTIAL JOB FUNCTIONS

• Communicates with food service managers, site coordinator, and supervisors to resolve problems and answer any questions;

• Communicates with vendors to resolve any problems pertaining to invoices;

• Checks and reviews a variety of data for accuracy, completeness, and conformance to established standards and procedures;

• Collects and prepares data for records and reports;

• Performs minor accounting type functions;

• Maintains computerized records and generates appropriate reports;

• Reviews invoices for payment and verifies pricing is correct according to bid;

• Maintains purchase orders and ensures purchase orders does not exceed approved limits;

• Maintain and balance PeopleSoft Reports;

• Serves as receptionist; answers telephone, provides information, takes and routes messages;

• Receives, stamps, sorts internal and external mail;

• Operates standard office equipment;

• Knowledge of Google Suite and other software application, such as PeopleSoft, Hexagon, Kronos, PrimeroEdge, etc;

• Maintains confidential information;

• Performs general clerical work as required;

• Performs related tasks as required.

MINIMUM QUALIFICATIONS

• Any combination of education and experience equivalent to graduation from high school.  

KNOWLEDGE, SKILLS, AND ABILITIES

• This work also requires the ability to attain a clear understanding of Federal and State regulations governing the National School Lunch, Breakfast Programs, and other meal programs.

• Knowledge of bookkeeping terminology and methods. 

• Knowledge of accounting theory, principles, and practices and their application to a wide variety of accounting transactions. 

• Knowledge of standard office methods, practices, and equipment. 

• Skill in the use of computer equipment. 

• Ability to maintain financial records and to prepare financial reports accurately. 

• Ability to understand and follow oral and written instructions. 

• Ability to establish and maintain effective working relationships with school nutrition managers, site coordinators, and supervisors.

WORKING CONDITIONS & PHYSICAL REQUIREMENTS

• Work environment is primarily inside, where the noise and temperature levels are moderate; the worker is not subject to adverse environmental conditions.

• This is sedentary work requiring the exertion of up to 10 pounds of force occasionally and a negligible amount of force frequently or constantly to move objects.

• Work requires reaching, fingering, grasping, and feeling; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; visual acuity is required for preparing and analyzing written or computer data, determining the accuracy and thoroughness of work, and observing general surroundings and activities.