SECRETARY - 10062026-81481

State of Tennessee Job Information

LOCATION OF (1) POSITION(S) TO BE FILLED: DEPARTMENT OF CORRECTION, HENRY COUNTY

Education and Experience: Education equivalent to graduation from a standard high school.

OR

Qualifying full-time secretarial or office clerical experience may be substituted for the required education on a year for year basis.

This entry-level administrative support role offers a welcoming environment for individuals who enjoy organization, communication, and keeping an office running smoothly. Under general supervision, the employee provides essential clerical and secretarial support that helps daily operations flow efficiently. This role is ideal for candidates who enjoy variety in their work, take pride in accuracy, and are motivated to learn and grow within a professional administrative career path.

1. Prepare a wide range of written materials such as correspondence, memoranda, summaries, spreadsheets, reports, and other documents. Review content for grammar, accuracy, and clarity, offering improvements when appropriate.
2. Provide helpful, friendly customer service by phone, email, and in person, offering clear guidance on agency policies, procedures, and general information.
3. Gather and organize information from internal files, online resources, and databases to support meetings, interviews, presentations, and other administrative tasks.
4. Perform core administrative functions such as drafting communications, filing documents, completing audits for accuracy, maintaining calendars, overseeing inventory levels, and distributing information to internal and external stakeholders.
5. Monitor and check office equipment to ensure everything is functioning properly, and report or assist with needed maintenance.

1. Customer and Personal Service
2. Clerical
3. English Language
4. Mathematics

Skills:

1. Active Learning and Listening
2. Reading Comprehension
3. Social Perceptiveness 
4. Time Management 
5. Writing 

Abilities:

1. Oral Comprehension & Expression
2. Speech Clarity & Recognition
3. Written Comprehension
4. Memorization

1. Computers
2. Copier/Scanner/Fax Machine
3. Various Office Equipment (i.e. Postage Meter, Laminating Machine)
4. Telephone
5. Audio & Visual Equipment