SECRETARY II (SR-14) [2 vacancies]
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Apply to SECRETARY II (SR-14) [2 vacancies] at City and County of HonoluluJob details
- Location
- United States or Honolulu or Hawaii
- Work type
- Onsite
- Compensation
- $48,648/yr
- Posted
- 2 days ago
- Apply on
- governmentjobs.com
About this role
About the Department
Apply your secretarial skills to make an impact today!
What You'll Do
- Log, view and screen all incoming correspondence, reports, and other materials and determine appropriate routing.
- Organize matters to be presented to the division head by searching files and attaching all pertinent material and data.
- Keep up-to-date records of all recreation and maintenance personnel assigned to the districts as well as assignment changes, work schedules, and time and attendance.
- Take notes at meetings and conferences; draft and type routine correspondence independently; compose letters, memos and announcements from general, oral and written instructions.
- Prepare the district's purchase orders for supplies and services; assist in the preparation of the district's operating budget.
The Department of Planning and Permitting, Administration Division, is hiring a full-time temporary Secretary II in Honolulu to provide secretarial and administrative assistance to the Honolulu Land Information System Administrator.
What You'll Do
- Organize and coordinate matters that require the attention of the Administrator such as searching files and assembling background materials and information for the executive's action or decisions and preparing, summarizing, and briefing materials requested by the Administrator.
- Use office management and other related software to perform support duties such as word processing and spreadsheet tasks to produce documents, statistical reports, graphics, and other information.
- Organize and perform routine updates to budget and fiscal records.
- Perform public relations for the branch by receiving telephone calls and answering general questions, helping to resolve complaints or requests for services, and greeting visitors and directing them to proper persons or offices.
- Arrange and attend meetings and conferences.
- Maintain both a hard copy and electronic central filing system.
- Prepare routine correspondence as required by the Administrator such as letters, memos, reports, and other material.
Enjoy excellent employment benefits including generous time off (up to 21 vacation days, 21 sick leave days, and holidays), comprehensive health coverage, retirement plan, career development, and much more! View details about all our available benefits by clicking on the “Benefits” tab at the top of this posting or visiting https://www.honolulu.gov/dhr/benefits/.
Position Duties
HIRING PROCESS:
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Some notifications will be sent via e-mail. You are responsible for monitoring instructions and correspondence from this office by checking your email account in a timely manner. To ensure proper delivery, please make sure you:
- use a valid e-mail account;- verify your e-mail address is entered correctly on your GovernmentJobs account;
- are subscribed to e-mail notices;
- check your spam folders; and
- add [email protected] and [email protected] to your contact list.
Notifications may also be sent via text message if opted into the service. Data and text messaging fees apply.
Minimum Qualifications
At time of application, you must be a citizen, national or permanent resident alien of the United States or a non-citizen eligible under federal law for unrestricted employment.
EDUCATION REQUIREMENT:
Equivalent to graduation from high school. Responsible work experience that demonstrated the ability to perform the essential functions of the job may be substituted for education.
EXPERIENCE REQUIREMENT:
Three years of secretarial, stenographic or substantive clerical experience.
(1) An associate’s degree from a regionally accredited college or university or equivalent may substitute for up to one (1) year of secretarial, stenographic, or substantive clerical experience.
(2) A bachelor’s degree from a regionally accredited college or university or equivalent may substitute for up to two (2) years of secretarial, stenographic, or substantive clerical experience.
- Proficiency in modern office practices and procedures, including the ability to manage complex filing systems and operate standard office equipment to maintain workflow efficiency.
- Proficiency in the use of computers and word processing software to input data accurately and create professional documents.
- Ability to analyze, summarize, and brief complex materials.
- Ability to learn, understand, and interpret laws, ordinances, rules and regulations.
- Excellent command of English grammar, spelling, and word usage, with the ability to provide and follow complex oral and written instructions.
- Proven ability to deal tactfully and effectively with employees and the public and maintaining a professional demeanor in all situations.
Other Qualifications
If you qualify for the position, your name will be eligible for consideration for the current vacancy/vacancies and future job openings with this job title. Screening will be based on the education, experience, and other job-related information provided in your application. Failure to provide sufficient information may result in your application being rejected or your receiving a lower rating. All information provided on an application is subject to verification. As applicable, false or misleading statements or omissions of material facts are grounds for disqualification and/or termination of employment with the City and County of Honolulu.
Benefits
What are the benefits of being a City Employee?
-- Vacation: Employees may earn up to 21 days per year.
-- Sick Leave: Employees may earn up to 21 days per year.
-- Holidays: 13 days a year; 14 days during election years.
-- Training and Development: Computer, career, and personal enhancement courses are offered; curriculum designed for employee, supervisory, and management development.
-- Medical, Dental, Prescription Drug, and Vision Care: Various health insurance plans are available. Premiums are subsidized by the City and deductible from pre-tax income for participants of the Premium Conversion Plan (PCP).
-- Group Life Insurance: No cost for eligible employees.
-- Deferred Compensation Plan: Invest in your future...choose to defer part of your pre-tax income for retirement.
-- Retirement Plan: The Employees' Retirement System (ERS) of the State of Hawaii administers retirement benefits for State and County employees. Employee contribution required.
-- Commuter Choice Pre-Tax Benefits: Employees may designate certain transportation expenses (TheBus, LOTMA, Vanpool Hawaii, etc.) as a pre-tax item
-- Parking: Some job locations offer parking on-site; others may have access to parking at low monthly rates.
-- Direct Deposit: Direct deposit of paychecks to a designated financial institution is available.
-- Employee Assistance Program (EAP): Confidential, professional counseling and resource referral.
-- Public Service Loan Forgiveness (PSLF) Program: A federal program forgiving the balance of federal student loans for individuals working in public service. For program requirements and additional information, please visit: https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service
To view additional information, please visit our Benefits of City Employment page.
* All benefits as stated above, are subject to eligibility requirements and to legislative and/or negotiated changes. Individuals are responsible for any related fees or charges that may apply.
Supplemental Questions
Please do not submit resumes in place of completing any of these sections.
List each work experience separately, do not combine jobs. For example, if you've held more than one position or job level(s) for the same employer, they should be listed and described separately so that the resulting changes in your duties and responsibilities are accurately reflected. If any part of your experience is unclear, you may be asked to provide a copy of your official job/position description (PD).
In general (unless otherwise specified on the job posting), the following criteria is utilized for evaluation of the Minimum Qualification Requirements:
- Substitute, temporary assignment, internship or volunteer experience requires an official letter of verification from your supervisor and/or Human Resources department. The letter should include the job title, employment dates, number of hours worked, a description of the duties performed, and a contact name and phone number.
- Concurrent or overlapping experiences and/or education will NOT be double credited.
- Professional experience refers to work that generally involves independent critical thinking, solving complex, non-routine problems, preparing reports, and interpreting and applying technical information.
- Most work experience as an intern will NOT be creditable as equivalent to professional experience.
- Calculation of experience will be based upon a full-time, 40-hour work week. Part-time experience will be pro-rated. Hours worked in excess of 40 hours/week will not be extra credited.
- Example: Twelve months of experience at 20 hours/week will be pro-rated to six months of experience.
- Example: Twelve months of experience at 60 hours/week will be credited as one year of experience, NOT one and a half years.
- Example: Twelve months of experience at 20 hours/week will be pro-rated to six months of experience.
- All requirements for the position must be met at the time of application or by the closing date of the recruitment.
Possession of the required amount of experience will not in and of itself be accepted as proof of qualification for the position. The overall experience must be of such scope and responsibility as to conclusively demonstrate that you have the ability to perform the duties of the position.
Any information you submit is subject to verification. Supporting documents must be either electronically attached to your application or submitted to our office at: Department of Human Resources, 650 South King Street, 10th Floor, Honolulu, HI 96813. Documents should be identified by job title and recruitment number.
If you previously submitted education documents (e.g., transcripts, diploma, etc.) to our office, for most cases you are not required to resubmit them. Supporting documents with an expiration period (e.g., driver's license, Department of Transportation medical certificate, etc.) will need to be submitted with each application to verify possession of a current license or certificate at the time specified on the job posting.
- I certify that I have read and understand the above statements.
Indicate which position(s) from the Work Experience section of your application where you had such experience, provide specific examples of your duties and responsibilities in this area, and indicate the percentage of time you spent performing this type of work.
If you do not have this type of experience, answer with "None."
- An associate’s degree from a regionally accredited college or university or equivalent may substitute for up to one (1) year of secretarial, stenographic, or substantive clerical experience.
- A bachelor’s degree from a regionally accredited college or university or equivalent may substitute for up to two (2) years of secretarial, stenographic, or substantive clerical experience.
If you are using education to substitute for some of the experience requirement, please provide the following:
- The name of the college/university you attended,
- The location of the college/university,
- The specific degree and major area of study you completed.
Indicate which position(s) from the Work Experience section of your application where you had such experience, provide specific examples of your duties and responsibilities in this area, and indicate the percentage of time you spent performing this type of work.
If you do not have this type of experience, answer with "None."
Indicate which position(s) from the Work Experience section of your application where you had such experience, provide specific examples of your duties and responsibilities in this area, and indicate the percentage of time you spent performing this type of work.
If you do not have this type of experience, answer with "None."
Indicate which position(s) from the Work Experience section of your application where you had such experience, provide specific examples of your duties and responsibilities in this area, and indicate the percentage of time you spent performing this type of work.
If you do not have this type of experience, answer with "None."
Indicate which position(s) listed in the Work Experience section of your application where you had such experience. Include in your explanation your level of proficiency (e.g., expert, proficient, beginner) for each program and how often you utilized each program.
Required Question
Agency Information
EmployerCity and County of HonoluluAddress 650 South King Street, 10th FloorHonolulu, Hawaii, 96813 Phone(808) 768-8536
Website https://www.honolulu.gov/dhr/