Senior Administrative Assistant

Working at MIT

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Posting Description

SENIOR ADMINISTRATIVE ASSISTANT, Open Learning, to provide advanced high-level administrative support for Open Learning Leadership, including multiple programs and projects, as part of a dynamic in person administrative team; provide calendar management, including scheduling diverse and complex appointments and meetings, accommodating multiple calendars and competing priorities; schedule complex in person meetings for Open Learning Leadership; handle meeting logistics, reserve rooms, generate invitations, order food, set-up AV for all in person meetings etc.; attend all in person meetings with Vice Provost Open Learning and take meeting notes for distribution and follow up.; prepare materials for meetings, and other activities, including hard copy documents and collateral; approve credit card expenses under several cost objects and process finances; plan and coordinate high-profile in person events as needed, while maintaining regular channels of communication with key stakeholders and partner organizations; attend in person to set-up and breakdown events; signage, nametags, registration lists, seating charts and other materials, vendor payments; handle space reservations, invitations and guest lists, vendor communication, food and beverage orders (including onsite acceptance of orders), A/V requirements, etc.; be part of the Open Learning admin team; front desk in person coverage, back-up; and other responsibilities as needed.

The full job description is available here: https://openlearning.mit.edu/jobs

Job Requirements

REQUIRED: High school diploma or equivalent; a minimum of five years of related administrative/office experience; exceptional organizational and communication skills; and proficiency in Google Suite and Microsoft Office.

9/17/2026

Equal Employment Opportunity

MIT is an equal employment opportunity employer. We value diversity and strongly encourage applications from individuals from all identities and backgrounds. All qualified applicants will receive equitable consideration for employment based on their experience and qualifications, and will not be discriminated against on the basis of race, color, sex, sexual orientation, gender identity, pregnancy, religion, disability, age, genetic information, veteran status, or national or ethnic origin. See MIT's full policy on nondiscrimination. Know your rights.

MIT considers equivalent combinations of experience and education for certain jobs. All candidates who believe they possess equivalent experience and education are encouraged to apply.

Employment is contingent upon the completion of a satisfactory background check.