Senior Administrative Assistant (CYFD/JJS/YDDC #31642)

Onsite$42,765 - $64,168/yrPosted Sep 15, 2026Other

Job details

Location
Albuquerque, New Mexico
Work type
Onsite
Compensation
$42,765 - $64,168/yr
Clearance
Other
Posted
Sep 15, 2026
Apply on
careers.share.nm.gov

About this role

Salary

 

$20.56 - $30.85 Hourly

$42,773 - $64,160 Annually

This position is a Pay Band C4

Posting Details

 
At the New Mexico Children, Youth and Families Department (CYFD), every role is an opportunity to make a lasting difference in the lives or children, youth, and families across our state. We are committed to building a compassionate, skilled, and dedicated workforce that works collaboratively to ensure safety, promote well-being, and strengthen families. At the New Mexico Children, Youth and Families Department (CYFD), every role is an opportunity to make a lasting difference in the lives of children, youth, and families across our state. We are committed to building a compassionate, skilled, and dedicated workforce that works collaboratively to ensure safety, promote well-being, and strengthen families. Whether you are in the field supporting families face-to-face, working behind the scenes to improve systems, or helping to shape the agency from a leadership level, your work here has purpose and long-lasting impact. Join a team that values integrity, resilience, and service, and be part of meaningful change for New Mexico's future.

THIS POSTING MAY BE USED FOR ONGOING RECRUITMENT AND MAY CLOSE AT ANY TIME. APPLICANTS LISTS MAY BE SCREENED MORE THAN ONCE.

*APPLICATIONS SUBMITTED WITHOUT WORK EXPERIENCE OR A RESUME WILL NOT BE CONSIDERED. IF ATTACHING A RESUME, RESUME MUST INCLUDE DATES OF EMPLOYMENT FOR EACH JOB (MONTH & YEAR) AND DETAILS OF WORK EXPERIENCE/JOB DUTIES*

Why does the job exist?

 
Provide high level confidential administrative secretarial support to YDDC through the Office of the Superintendent. This position will adhere to policies and procedures directly set forth for purchasing, travel, and human resources.  In addition, this position is responsible for the administrative support functions in the area of records and archives, constituent complaints.  Manages and coordinates hiring of personnel for the facility, initiatives, and ongoing systems required for the overall operation, advancement and efficiency of the facility, and JJS as a Division.

How does it get done?

 
  • Provide support to Superintendent, Deputy Superintendents, JCO Manager, and staff at facility
  • Work independently. Handle all incoming calls for facility.
  • Calendar appointments; maintain calendar for Suely Porter Conference Room, YDDC Auditorium and Employee lounge.
  • Respond to callers or writers. Compile and complete correspondence, route and mail.
  • Use various software applications, such as spreadsheets, databases, etc.
  • Maintain facility excel spreadsheets of positions and employees.
  • Create and maintain filing systems.
  • Take meeting minutes and transcribe.
  • Process HR hiring transactions, working with JJS HR Generalists.
  • Obtain resumes for prospective candidates, set up interviews, track all contacts, follow up on calls.
  • Interface with HR throughout the hiring process.
  • Complete necessary SARF's for employees.
  • Track the new employee orientation process. It should be noted that facility vacancy rates average between 10% to 15% at any given time.
  • Complete/assist staff with staff reimbursement paperwork, complete necessary IPR's which will be forwarded to ASD for approval and payment processing.
  • Complete IPR's for different vendors, ensure all items are received, certify and send to business office for payment; keep track of pending Purchase Orders.
  • Work directly with CYFD Servicedesk for all IT related issues for all staff and units.
  • Complete special projects as assigned.
  • Work with Management to receive nominations and determine Employee of the Month for YDDC.
  • Make well-informed, effective, ethical, and timely decisions, while fully understanding the impact of those decisions.
  • Identify and analyze problems, and write in a clear and concise manner.
    •

    Who are the customers?

     
  • Superintendent, Deputy Superintendents, Mangers, Supervisors, and staff at YDDC.
  • YDDC visitors, to include, Attorneys, various Law Enforcement agencies, volunteers, and other stakeholders.
  • Other state entities to include, OIG, ERB, Juvenile Probation, and Protective Services.
    •

    Ideal Candidate

     
  • Reliable and responsible.
  • Organizational skills.
  • Good communication and customer service skills.
  • Multi-tasking in a busy workplace.
  • Work independently.
  • Experience in Microsoft Office, to include Outlook, Word, Excel, PowerPoint, and Publisher, Sharepoint, Adobe Acrobat, and New Mexico Impact.
  • Knowledge of SHARE financial system.
    •

    Minimum Qualification

     
    High School diploma or equivalent and two (2) years work experience in office administration. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling two (2) years may substitute for the required experience.

    Employment Requirements

     
    Completion of the hiring process is contingent upon successful completion of pre-employment screening process. This position is designated as safety sensitive. Employment is subject to pre-employment and random drug testing, in accordance with all terms and conditions of federal and state law, rules and regulation to alcohol and/or drug testing. Employment requires successful completion of post offer pre-employment physical. Pre-employment criminal background check is required and conditional pending results.

    Working Conditions

     
  • Potential risk from juvenile actions.
  • Office and correctional facility setting.
  • Moderate travel.
    •

    Supplemental Information

     

    Do you know what Total Compensation is? Click here

    Agency Contact Information: Annette Sanchez 505-259-5210 Email

    For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.

    Bargaining Unit Position

     
    This position is not covered by a collective bargaining agreement.
    Ready to apply?
    ApplyBolt finds matching jobs, tailors your resume, and submits applications for you.

    About New Mexico Children, Youth and Families Department

    New Mexico Children, Youth and Families Department
    Albuquerque, New Mexico
    All jobsWebsiteLinkedIn