Senior Administrative Specialist – Applied Superconductivity Center (NHMFL)

National High Magnetic Field Laboratory

Join the world-renowned National High Magnetic Field Laboratory at Florida State University (FSU) and support groundbreaking scientific discovery in a collaborative, high-tech environment. FSU was recently recognized as one of America’s Best-in-State Employers for its strong workplace culture and employee-centered values.

Manage assigned administrative functions for the Applied Superconductivity Center (ASC), with primary responsibility for supporting the department’s grant management activities.

Key Responsibilities:

• Manage administrative requirements of contracts and grants to include the development and submission of grant proposals, setting up of grant awards, periodic and final reports, interpretation of grant regulations and procedures, development and implementation of administrative procedures for managing and utilizing grant resources, and monitoring project progress and completion.
• Interface with MagLab, Colleges, and Sponsored Research, coordinate grant activities among institutions, subcontractors, and other stakeholders.
• Coordinate the assigned administrative functions of the Applied Superconductivity Center and effectively interface with its director and deputy director.
• Work collaboratively within MagLab, FSU and with external stakeholders to solve any issues in a timely manner. This may require navigation through complex interactions for the benefit of the research and educational goals of ASC.
• Provide backup coordination for the ASC building manager and lab managers, e.g. safety, preparedness, communications etc.
• Assist the ASC director or the designee of the director in other functions as appropriate, including but not limited to planning and the execution of departmental events, coordination of local workshops, facilitation of seminars, or activities at conferences.
• Provide backup support for personnel activities to include supervision of recruitment/hiring, help with onboarding, supervision of appointments and reappointments, supervision of visas and compliance, and overall liaison of other personnel related activities across colleges, departments, and MagLab. Coordinate activities that help support the positive work environment at ASC.
• Provide backup support for the daily fiscal functions including budget reconciliations, procurement administration, and travel administration. Perform work with high accuracy and low error rates.

Bachelor's degree and four years of experience; or a high school diploma or equivalent and eight years of experience. (Note: a combination of post high school education and experience equal to eight years.)

What You Gain at FSU

• Opportunity to work at a world-renowned national research laboratory.
• Meaningful contributions to scientific discovery and student learning.
• A collaborative environment that values your expertise and invests in your growth.

For additional information, please contact Chris Segal.

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!

Learn more about Florida State University and our campuses. 

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If qualified and interested in a specific job opening as advertised, apply through the FSU Careers site (jobs.fsu.edu). If you are a current FSU employee, apply through myFSU Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

This is an A&P position.

This position requires successful completion of a criminal history background check.

FSU is an Equal Employment Opportunity Employer.