Senior Analyst, Data and Systems - Early Childhood Education Services - 27306

Position Summary: The New York City Public Schools (NYCPS) system is the largest in the country, composed of nearly one million students and 75,000+ teachers, with an annual budget of $38B.

The Senior Analyst, Data and Systems, Early Childhood Education Services in the Division of Contracts and Purchasing (DCP) will join a team that plays a critical role in supporting the City’s Birth-To-Five System, which includes programs that provide EarlyLearn, 3K, Pre-K services.  The Division of Contracts and Purchasing (DCP) is committed to excellent service delivery for our children and families, schools, program offices, and vendors, and to equitable access to goods and services contracts for Minority and Women-Owned Business Enterprises (MWBEs). DCP oversees all procurement activities for purchases of goods (>$15K) and services (>$25K) utilized in school buildings and central offices.

The Senior Analyst, Data & Systems in DCP will report to the Director of Data Analysis under the supervision of the Deputy Chief Procurement Officer for Operations. The Senior Analyst will coordinate and work with community-based providers on the submission, review, and internal approval of contract documentation for services related to all areas of procurement, including family engagement, professional development and direct student services. The Senior Analyst will oversee and coordinate evaluation of documents and collaborate with  procurement units, program offices, the Office of General Counsel, Division of Financial Operations, Mayor’s Office of Contract Services, NYC Comptroller’s Office and other internal and external stakeholders.

The Senior Analyst will coordinate Early Childhood Education Services analytic support to DCP’s Procurement Units, through the management of data systems, reporting tools, dashboards, and project trackers used to monitor procurement activities and performance. The incumbent will analyze and interpret data, identify process improvement opportunities, and support strategic decision-making through the development of reports and recommendations. The Senior Analyst will gain exposure to many of  NYCPS operational areas including, but not limited to: Early Childhood, Community Schools, Transportation, School Food, and Special Education. Performs related work.

Reports to: Associate Director, Systems and Data

Direct Reports: Data Consultant

Key Relationships: Community-based providers, NYC Comptroller’s Office, Mayor’s Office of Contract Services (MOCS), all levels of DCP, the Office of Supplier Diversity (OSD), the Division of Instructional and Information Technology (DIIT), the Office of Technology and Innovation (OTI), and the Mayor’s Office of Contract Services.

Responsibilities

• Coordinates the collaborative relationship between community-based providers and municipal oversight agencies as it relates to data sharing and reporting.
• Assists with the coordination, review, preparation and communication of responses, including providing data to inquiries received from internal and external stakeholders regarding service providers.
• Works collaboratively with procurement units and program offices to evaluate and monitor the capacity of community-based organizations to provide contractually mandated goods and services.
• Maintains reports, monitors workflow activity, communicates status updates to stakeholders, and tracks information across DCP authorization and tracking systems.
• Develops new procedures as necessary, including the preparation of training guides for internal staff as needed.
• Coordinates and monitors data entry activities for procurement units and program offices into trackers and using various systems, like FAMIS, Contract Tracking System (CTS), Contract Processing System (CPS), and PASSPort.
•  Identifies and implements process improvements that enhance operational efficiency, strengthen institutional knowledge, and support collaboration across DCP teams. Provides information to the Mayor’s Office of Contract Services for their annual procurement indicators report and other publicly reported data.
• Coordinates a variety of special projects including Early Childhood Education Services that require a high degree of research, analysis, strategic thinking and problem solving.
• Analyzes program performance, operational trends, and workflow data; prepares reports and recommendations to support strategic decision-making and continuous improvement efforts.
• Provides technical assistance and guidance to procurement units, program offices, and other stakeholders regarding data collection, reporting requirements, and system-related processes.
• Conducts research and analysis on complex operational issues and recommends solutions to improve business processes, reporting capabilities, and service delivery.

Qualification Requirements:

Minimum

1. A baccalaureate degree from an accredited college and two (2) years of experience in community work or community centered activities in an area related to the duties described above; or
2. High school graduation or equivalent and six (6) years of experience in community work or community centered activities in an area related to the duties as described above; or
3. Education and/or experience which is equivalent to “1” or “2” above.  However, all candidates must have at least one (1) year of experience as described in “1” above.

Preferred

• Strong ability to plan, coordinate, and monitor activities involving community-based Early Childhood Education service providers.
• Experience reviewing and evaluating documentation related to community programs, including contract materials, provider submissions, and background review materials.
• Demonstrated ability to collect, organize and track data and reports using internal authorization and tracking systems.
• Strong data analysis background, with a high-proficiency in the use of data analytic software (e.g. Excel, Access)
• Excellent writing, presentation and verbal skills, with the ability to communicate clearly with community-based organizations, municipal oversight agencies, and internal stakeholders.
• Experience working in a team environment, adherence to deadlines and the ability to multitask.
• Familiarity with NYCPS specific enterprise systems such as FAMIS, COGNOS, CTS & CPS.
• Proven ability to work collaboratively across divisions, including coordination with program offices, legal, financial, and other relevant entities.
• Ability to exercise independent judgment and initiative in coordinating complex activities within established policies and procedures.
• Experience supporting program monitoring, evaluation, and internal review processes related to community-based services.
• Experience in data analytics and reporting, with the ability to perform independent research, data collection, and analysis.
• Experience maintaining data integrity and improving processes to increase data quality.
• Experience extracting, cleaning, and presenting data from diverse enterprise systems.

Salary: $82,000 - $97,343

(Internal candidates who are selected for this position and who currently hold comparable or less senior positions within the DOE will not earn less than their current salary.)

Please include a resume and cover letter with your application.

NOTE: The filling of all positions is subject to budget availability and/or grant funding.

* New York City Residency is NOT Required *

We encourage all applicants from the New York City tri-state area to apply.