Senior Analyst, VPC Administrator - Baltimore

%3Cp style=%22font-family:Arial;%22%3E%3Cstrong%3EAbout Us%26nbsp;%3C/strong%3E%3C/p%3E%3Cp style=%22font-family:Arial;%22%3E%26nbsp;%3C/p%3E%3Cp style=%22font-family:Arial;%22%3EMercedes-Benz USA, headquartered in Atlanta, GA is one of Fortune%27s 100 Best Companies to Work For. Mercedes-Benz is USA is responsible for the sales, marketing and service of all Mercedes-Benz and Maybach products in the United States. In our people, you will find tremendous commitment to our corporate values. %26nbsp;Our products and employees reflect this dedication. %26nbsp;We are looking for diverse top-notch individuals to join the Mercedes-Benz Team and uphold these hallmarks.%26nbsp;%3C/p%3E%3Cp style=%22font-family:Arial;%22%3E%26nbsp;%3C/p%3E%3Cp style=%22font-family:Arial;%22%3E%3Cstrong%3EJob Overview%3C/strong%3E%3C/p%3E%3Cp style=%22font-family:Arial;%22%3E%3Cbr%3EThe Senior Analyst, VPC Admin supports day-to-day operations at the Vehicle Processing Center (VPC) by owning core administrative processes: purchase requisitions, invoices submission/payment, timekeeping %26amp; PTO coordination, HR support, and facilities budget tracking. This role is a key administrative partner to operations leadership, ensuring accuracy, compliance, and smooth daily function across the site.%26nbsp;%3C/p%3E%3Cp style=%22font-family:Arial;%22%3E%26nbsp;%3C/p%3E%3Cp style=%22font-family:Arial;%22%3E%26nbsp;%3C/p%3E%3Cp style=%22font-family:Arial;%22%3E%3Cstrong%3EResponsibilities%26nbsp;%3C/strong%3E%3C/p%3E%3Cp style=%22font-family:Arial;%22%3E%26nbsp;%3C/p%3E%3Cp%3EAdministrative %26amp; Site Coordination (30%)%3C/p%3E%3Cul%3E%3Cli%3EServe as first point of contact for general administrative needs, including office/operational supplies, meeting coordination, visitor management, and document control%3C/li%3E%3Cli%3EPrepare routine site communications, notices, and daily/weekly reports%3C/li%3E%3Cli%3ECoordinate badge access control for employees and contractors, including temporary badges, access changes, and compliance checks%3C/li%3E%3C/ul%3E%3Cp%3E%26nbsp;%3C/p%3E%3Cp%3EPurchase Requisitions, Invoice Processing %26amp; Budget Support (40%)%3C/p%3E%3Cul%3E%3Cli%3ECreate and submit purchase requisitions (PRs), ensuring correct coding, documentation, and approval routing%3C/li%3E%3Cli%3ETrack PRs/POs through the full cycle including receipt and invoice payment to avoid delays or service disruptions%3C/li%3E%3Cli%3EPartner with AP and Procurement to reconcile discrepancies, resolve blocked invoices, and maintain accurate vendor documentation%3C/li%3E%3Cli%3ETrack the facility budget, including PO commitments, recurring services, and monthly spend against plan%3C/li%3E%3Cli%3EPrepare monthly facilities budget summaries and provide regular updates to site management, highlighting trends, variances, and forecasts%3C/li%3E%3Cli%3ESupport month-, quarter-, and year-end accruals by compiling open commitments and expected invoices amounts%3C/li%3E%3C/ul%3E%3Cp%3E%26nbsp;%3C/p%3E%3Cp%3ETimekeeping, PTO %26amp; HR Coordination (30%)%3C/p%3E%3Cul%3E%3Cli%3EManage employee clocked time (regular, OT, shift premiums) and time-off requests%3C/li%3E%3Cli%3EPerform daily audits to resolve exceptions and ensure timely approvals ahead of payroll cutoffs%3C/li%3E%3Cli%3ECoordinate HR-related activities onsite: onboarding/offboarding logistics, badge/access setup, training records, policy acknowledgements, uniform/PPE distribution, and personnel file updates%3Cbr%3E%26nbsp;%3C/li%3E%3C/ul%3E

Qualifications

Education 
•    Bachelor’s Degree or equivalent experience 

 

Experience

• 2+ years in administrative, AP/procurement support, payroll/timekeeping, or similar operations support experience

• Experience with an ERP (SAP, Oracle, Microsoft Dynamics) and timekeeping/payroll systems

• Experience in a Vehicle Processing Center, distributions center, or automotive manufacturing environment preferred

 

Skills

• Proficiency in Microsoft 365 (Excel, Outlook, Teams, PowerPoint)
• Strong organizational, analytical, and prioritization skills with excellent attention to detail
• Ability to work with sensitive information and maintain strict confidentiality
• Strong communication skills and the ability to support a multi-level workforce

 

Additional Information 

Special knowledge

• Understanding of PR/PO workflows, basic accruals, and vendor payment processing
• Familiarity with budget tracking, variance analysis, and reporting
   

 

Key Competencies

• Accuracy & Detail  Orientation
• Problem Solving & Initiative
• Stakeholder Support & Service Mindset
• Confidentiality & Professional Integrity
• Strong Financial/Administrative Discipline

 

EEO Statement 

 

Mercedes-Benz USA is committed to fostering an inclusive environment that appreciates and leverages the diversity of our team. We provide equal employment opportunity (EEO) to all qualified applicants and employees without regard to race, color, ethnicity, gender, age, national origin, religion, marital status, veteran status, physical or other disability, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local law. 

Job Details
Group: Mercedes-Benz Group AG
Organization: Mercedes-Benz USA, LLC
Primary Location: United States of America-Maryland-Baltimore
Work Locations: 3100 Childs Street, 3100 Childs St, Baltimore, 21226