Senior Budget Analyst (NMDVS #10108838)

Onsite$56,930 - $85,405/yrPosted 3 weeks ago

Job details

Location
Santa Fe, New Mexico
Work type
Onsite
Compensation
$56,930 - $85,405/yr
Posted
3 weeks ago
Apply on
careers.share.nm.gov

About this role

Salary

 

$27.37 - $41.06 Hourly

$56,931 - $85,396 Annually

This position is a Pay Band C7

Posting Details

 
Interviews to be conducted within two weeks after job posting has ended.

Why does the job exist?

 
This position is assigned to the Administrative Services Division and works closely with the CFO and financial staff to maintain operating budgets for the agency, while providing oversight of individual division budgets. They will ensure that the annual operating budget and appropriation request for the agency is submitted accurately and in a timely manner. They will provide budget analyses reports throughout the year to remain compliant to the state and federal grant regulations. This position is responsible for weekly budget projections, fund reconciliations, and trial balance financial reports. 

The position will prepare BARS, budget journals and journal entries. They will, at times, train other financial staff on budget management and oversight of program funds. This position will assist division staff with forecasting future budgetary needs. They will monitor revenues and expenditure to include multiple types of funding sources.  The position will track all ICIP budgets and process reporting in the DFA platform. This position will assist with the agency's annual external audit.

How does it get done?

 
Budget Preparation and Budget Execution and Analysis- prepare complex spreadsheets to include all of the funding sources allowable and available to assist in managing the agency budget throughout the fiscal year, Prepare Budget Adjustment Requests (BAR) and Budget Reallocation Forms (BRFs) and CAPBUDS. This position will prepare the initial draft of the DFA required BAR to move budget between categories with the appropriation end dates by category for each project to determine what budget is needed and available for projects.
Grant Administration- responsible for the fiscal/budget portion of all of the agencies grant activities to include the initial application, budget set-up request and requesting changes as needed. 

Grant Administration; will assist in preparation of fiscal/budget portion of all of the agencies grant activities to include the initial application, budget set-up request and requesting changes as needed. 

Assist in the preparation of drafts as well as the final version of the agency appropriation request and operating budget and manages all aspects of the division budget throughout the fiscal year, to include input in the BFM system as level 1 user.  Work with CFO, Division heads and financial staff on Journals, payroll reconciliations and federal draws.  Assist CFO with annual audit processes to include internal control and policy creation.

Prepare necessary journal entries to make corrections as needed in the SHARE financial system.  Adjust any amounts drawn out of incorrect awards by utilizing the PMS federal draw down system. Assist, when needed, accounting staff with daily deposits of agency funds to the State Fiscal Agent. Assist with year-end closing functions, prepare financial schedules, and assist with any other duties as assigned.

Who are the customers?

 
NM Department of Veterans Services Agency, Divisions, staff and external agencies.

Ideal Candidate

 
Knowledge and understanding of NM Budget process and procedures
Knowledge and understanding of DFA Model of Accounting Practices (MAPS)
Knowledge and understanding of SHARE Financial and financial reporting
Journal Entry accounting knowledge, ability to create, review and audit journals
Working with budget projections and how they are calculated
Working with Budget Adjustments Requests (BARs) and how they are prepared
Microsoft Office, Word, Excel (pivot table abilities) and PowerPoint
Multitasking abilities, excellent organizational skills and the ability to function in a fast-paced work environment

Minimum Qualification

 
Bachelor's degree in Accounting, Finance, Business Administration, or related field and one (1) year of experience performing budget preparation, financial document preparation and management, policy/program analysis, budget monitoring, governmental accounting, and/or federal grant reporting. Any combination of education from an accredited college or university and/or direct experience in this occupation totaling five (5) years may substitute for the required education and experience.

Working Conditions

 
Work is performed in an office setting with exposure to Visual/Video Display Terminal (VDT) and extensive personal computer and phone usage. Some sitting, standing, bending and reaching may be required.

Supplemental Information

 

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Agency Contact Information: Danelle Lucero, CFO/ Acting ASD Director Email

For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.

Bargaining Unit Position

 
This position is not covered by a collective bargaining agreement.
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About New Mexico Department of Veterans' Services

New Mexico Department of Veterans' Services
Santa Fe, New Mexico
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