Senior Executive Analyst & Coordinator to the Chancellor

Position Information

To receive full consideration by the University's search committee, applicants must submit both a current résumé and a letter of interest that clearly addresses the responsibilities, qualifications, and expectations outlined in the position description.

The full salary range for the Senior Executive Analyst & Coordinator to the Chancellor is $86,600.00 - $159,400.00 annually. However, the expected pay scale for this position is up to $135,000 annually. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs.

The Senior Executive Analyst & Coordinator to the Chancellor serves as a recognized campus-wide administrative leader, advancing institutional priorities and providing expert coordination on behalf of the Chancellor's Office. Provides strategic executive and administrative leadership to ensure the efficient and effective operation of the Chancellor's Office. Manages the Chancellor's complex schedule, coordinates high-level meetings and engagements with internal and external stakeholders, and oversees the preparation of comprehensive briefing materials for campus, community, national, and international events. Leverages technology and best practices to enhance operational effectiveness while exercising sound judgment, discretion, and independent decision-making in managing competing priorities and confidential, time-sensitive matters. Manages executive correspondence and communications, including the coordination and routing of email, written communications, and telephone inquiries. Coordinates agendas, briefing materials, and logistics for Executive Team, Cabinet, and Campus Leadership meetings, and serves as the primary administrative liaison to the University of California Office of the President and the Board of Regents. The Senior Executive Analyst & Coordinator to the Chancellor also provides executive-level oversight and coordination for Chancellor-hosted meetings, receptions, dinners, and special events, ensuring adherence to university protocol, executive expectations, and institutional standards.

Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff.

As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.

Key Responsibilities

• 30% — Functions as the gatekeeper, understanding the requirements of the senior leadership, in order to prioritize issues according to urgency and to allocate time for scheduled events, travel and meetings.

  Maintains the Chancellor's calendar and schedule, including travel planning and reporting. Organizes meetings and activities in alignment with campuswide and office-level objectives.

• 25% — Coordinates information from other departments and tracks to ensure completion with sufficient time for senior leadership review in advance of meetings.

  Provides oversight and quality assurance for materials prepared for senior leadership, ensuring briefing documents are accurate, comprehensive, and of the highest written quality to support informed executive decision-making and effective engagement.

• 10% — Provides coaching and mentoring to administrative staff in handling difficult and sensitive situations and to ensure smooth daily operations.

  Provides day to day and general guidance to staff within the Chancellor’s Office. Responsible for selection, mentoring, and supervision of student staff to ensure effective administrative operations.

• 10% — Leads in the development and implementation of efficient and effective systems for managing administrative staff, information, projects and communications to ensure accurate and timely responses.

  Special Projects and Office Administration: Leads and manages complex administrative, operational, and strategic initiatives on behalf of the Chancellor's Office and Associate Chancellor. Directs cross-functional projects by establishing priorities, coordinating stakeholders, monitoring progress, and ensuring timely, successful implementation in support of the Chancellor's institutional priorities and operational objectives.

• 10% — Responds to a wide variety of questions and issues from faculty, staff, students and the public on behalf of the senior leadership, including those highly sensitive in nature and/ or with organization-wide impact.
• 10% — Serves as the primary liaison for Chancellor-related events, providing strategic coordination and oversight of meetings, receptions, dinners, and special events to ensure alignment with university protocol, institutional priorities, and executive standards. Coordinates executive hospitality and protocol for distinguished guests, including Regents, government officials, international delegations, donors, alumni, and university leadership. Advises on ceremonial practices and executive etiquette to support high-profile engagements involving the Chancellor. Serves as the primary administrative liaison to the Associate of the Chancellor, ensuring effective coordination of Chancellor- and university-related initiatives and operations.
• 5% — Other duties as assigned.

Experience

• Minimum of 10 years of related experience. — Required
• 5 years of experience in higher education (may be part of related experience requirement). — Preferred

Education

• Bachelor's degree in related area and/or equivalent experience/training. — Required

Minimum Requirements

Mid-to large size project management skills. Advanced service orientation and attention to detail. Excellent skills to communicate and influence effectively with all levels of staff, faculty, alumni/ donors, students and external constituents, both verbally and in writing. Advanced analytical/problem-solving skills. Advanced political acumen and sensitivities to the differing perspectives and political circumstances within all levels of the organization as well as the Office of the President and external constituencies. Excellent skills in collaboration, problem-solving, advising and counseling skills. Excellent skills to communicate and influence effectively with all levels of staff, faculty, alumni/donors, students and external constituents, both verbally and in writing Mid-to large size project management skills. Excellent ability to multi-task with demanding timeframes. Advanced political acumen and sensitivities to the differing perspectives and political circumstances within all levels of the organization as well as the Office of the President and external constituencies. Advanced knowledge of MS Office suite including Outlook, Word, PowerPoint, and Excel. Advanced skills in problem identification. Excellent skills in collaboration, problem-solving, advising and counseling skills. Ability to use a high level of discretion and maintain all confidentiality. Excellent ability to multi-task with demanding timeframes.

Knowledge, Skills and Abilities

• Ability to use a high level of discretion and maintain all confidentiality. — Required
• Excellent skills to communicate and influence effectively with all levels of staff, faculty, alumni/ donors, students and external constituents, both verbally and in writing. — Required
• Advanced political acumen and sensitivities to the differing perspectives and political circumstances within all levels of the organization as well as the Office of the President and external constituencies. — Required
• Excellent ability to multi-task with demanding timeframes. — Required
• Advanced analytical/problem-solving skills. — Required
• Advanced service orientation and attention to detail. — Required
• Advanced skills in problem identification. — Required
• Excellent skills to communicate and influence effectively with all levels of staff, faculty, alumni/donors, students and external constituents, both verbally and in writing Mid-to large size project management skills. — Required
• Excellent skills in collaboration, problem-solving, advising and counseling skills. — Required
• Excellent ability to multi-task with demanding timeframes. — Required
• Excellent skills in collaboration, problem-solving, advising and counseling skills. — Required
• Advanced political acumen and sensitivities to the differing perspectives and political circumstances within all levels of the organization as well as the Office of the President and external constituencies. — Required
• Advanced knowledge of MS Office suite including Outlook, Word, PowerPoint, and Excel. — Required
• Mid-to large size project management skills. — Required

Additional Information

In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.

UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.

• UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.
• UC Riverside is the top university in the United States for social mobility. - U.S. News 2020
• UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.
• Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019
• Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings
• UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories under state or federal law. It is the policy of the University of California to undertake affirmative action and anti-discrimination efforts, consistent with its obligations as a Federal and State contractor.

For information about our generous employee benefits package, visit: Employee Benefits Overview

Physical Requirements

• Bend — Occasionally
• Sit — Frequently
• Squat — N/A
• Stand — Occasionally
• Crawl — N/A
• Walk — Frequently
• Climb — N/A

Mental Requirements

• Read/Comprehend — Constantly
• Write — Frequently
• Perform Calculations — Occasionally
• Communicate Orally — Constantly
• Reason & Analyze — Constantly

Environmental Requirements

• Is exposed to excessive noise — No
• Is around moving machinery — No
• Is exposed to marked changes in temperature and/or humidity — No
• Drives motorized equipment — No
• Works in confined quarters — No
• Dust — No
• Fumes — No

Special Conditions

• Required
• Required