Senior Executive Assistant

Job Description

The Senior Executive Assistant will provide high-level Executive Assistant support to the EVP of Strategic Partnerships in Life Sciences while also managing client meeting coordination, Zoom recording confirmation, meeting notes, follow-up items, Salesforce documentation, and operational execution. This role requires strong calendar, travel, expense, communication, document, and administrative support skills, along with comfort supporting client-facing meetings. The position must be local to West Palm Beach, FL and will be expected to work in the office when the EVP is in the office.

Responsibilities:

• Provide day-to-day Executive Assistant support to the EVP, including complex calendar management, inbox/communication support, meeting scheduling, prioritization, document preparation, and administrative follow-up.
• Attend EVP Zoom meetings with clients and key stakeholders to confirm meetings are recorded, capture notes, track decisions, and document next steps.
• Prepare agendas, briefing documents, Zoom details, meeting materials, correspondence, presentations, reports, and post-meeting summaries on behalf of the EVP.
• Own client follow-up after meetings, including recap notes, open items, next steps, stakeholder coordination, and Salesforce updates.
• Coordinate cross-functional priorities with Legal, HR, Finance, Operations, Analytics, Product, and other teams to keep work moving and stakeholders aligned.
• Coordinate domestic travel, conference logistics, client meeting schedules, dining, transportation, expense reporting, and related meeting/hospitality needs.
• Attend up to approximately 10 U.S.-based client or business meetings annually, most often Thursday through Sunday.

Qualifications

• Bachelor’s Degree in Business, Marketing, Communications, or a related field preferred. Equivalent work experience will be considered in lieu of degree.
• 7+ years supporting a senior executive in an Executive Assistant, Strategic Executive Assistant, business operations, sales support, or client-facing executive support role.
• Experience with CRM, calendar, travel, expense, Zoom, Microsoft Office, and collaboration tools, including Salesforce, Concur, Teams, Zoom, Outlook, Word, Excel, and PowerPoint.
• Exceptional organization, judgment, time management, attention to detail, and ability to prioritize independently in a fast-paced environment.
• Excellent verbal and written communication skills with strong executive presence and comfort interacting with clients, senior leaders, and internal stakeholders.
• Demonstrated discretion with confidential information and ability to support in-person meeting logistics and hospitality.
• Must be local to West Palm Beach, FL and available to work in the office when the EVP is in the office.
• Availability for after-hours, Thursday–Sunday meetings, weekend work, and domestic travel up to approximately 10 U.S.-based meetings annually.

Benefits:

Integra Connect, LLC provides a comprehensive benefits plan

• Medical/Dental/Vision Insurance beginning the 1st of the month following your date of hire
• Paid Time Off
• 401k with employer match
• Paid Holidays and Floating Holiday

Equal Opportunity Employer

Please note that the deadline for submitting applications is September 30, 2026. All applications must be received by this date to be considered.