Senior Financial Coordinator (DOW#49704)

Onsite$42,765 - $64,168/yrPosted 3 weeks ago

Job details

Location
Santa Fe, New Mexico
Work type
Onsite
Compensation
$42,765 - $64,168/yr
Posted
3 weeks ago
Apply on
careers.share.nm.gov

About this role

Salary

 

$20.56 - $30.85 Hourly

$42,773 - $64,160 Annually

This position is a Pay Band C4

Posting Details

 
Interviews are anticipated to be conducted within two weeks of closing date.

Our Mission

It is the mission of New Mexico's Department of Wildlife: To conserve, regulate, propagate and protect the wildlife and fish within the state of New Mexico using a flexible management system that ensures sustainable use for public food supply, recreation and safety; and to provide for off-highway motor vehicle recreation that recognizes cultural, historic, and resource values while ensuring public safety.

Please visit our website for more information at https://www.wildlife.dgf.nm.gov

Why does the job exist?

 
This position provides fiscal support to the Department's Fisheries Management Division (FMD), which manages fisheries resources statewide. Primary duties include assisting the FMD Supervisor, Finance Support, and other FMD staff with tracking program budgets, issuing purchase orders, processing payments, and overseeing and assisting with large and complex procurements. The position also applies the appropriate federal aid grant codes to designated purchase orders and ensures accurate coding to support timely payment processing.

This position works cooperatively with other divisions and Department staff to ensure purchase orders and payments are processed accurately and timely. The position also works directly with companies and individuals to establish vendors, process invoices, and assist with payment-related matters. Additional duties include providing backup support to other senior financial coordinators and assisting staff with initiating procurements and processing payments.

How does it get done?

 
The employee tracks and updates multiple budgets and ensures all spending follows DFA rules and department protocols. They manage procurements by entering them in SHARE, issuing purchase orders, and resolving issues that may delay payments. The employee handles complex procurements involving capital projects, federal aid, and partner agencies. They are responsible for applying the appropriate federal aid grant codes to designated purchase orders and ensuring accurate coding to support timely payment processing. Additionally, the employee provides backup support to other FMD financial assistants when needed.

Who are the customers?

 
The Senior Financial Coordinator works with a variety of Department of Wildlife personnel, including the FMD Supervisor, Finance Support, Chief, Assistant Chiefs, Program Managers, Biologists, and other financial staff.

The position also works directly with vendors, contractors, and other external parties to assist with vendor setup, invoice processing, purchase orders, and payments.

Ideal Candidate

 
-A strong understanding of the New Mexico State Procurement Code and the SHARE financial system.
-Working knowledge of SHARE contracts and purchasing modules.
-The ability to prioritize and manage multiple requests and competing deadlines.
-Strong time-management, organizational, and problem-solving skills.
-The ability to work independently while collaborating effectively with staff at all levels.
-Strong written and verbal communication skills.
-The ability to review financial and procurement information for accuracy and resolve issues in a timely manner.
-Attention to detail and the ability to manage multiple financial and procurement activities simultaneously.

Minimum Qualification

 
High School diploma or Equivalency and one (1) year of experience in bill collection, bookkeeping, office administration, auditing, accounting, and/or finance. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling one (1) year may substitute for the required experience.

Employment Requirements

 
Pre-employment background investigation is required and is conditional pending results.  Must possess and maintain a valid Driver's License.  Must possess and maintain a current Defensive Driving Course Certificate from the State of New Mexico or must pass and receive Defensive Driving Course Certification as a condition of continued employment.

Working Conditions

 
Work is typically performed in an office environment with extensive use of a computer, telephone, copier/scanner, and other standard office equipment. Office work includes sitting, standing, bending, and occasional lifting of 10-25 pounds.

This position is based in Santa Fe, New Mexico, and the selected candidate will work from the Department of Wildlife's main Santa Fe office.

Supplemental Information

 

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Melanie Romero, Supervisor, Finance Support (505) 476-8056Email

For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.

Bargaining Unit Position

 
This position is not covered by a collective bargaining agreement.
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About New Mexico Department of Game and Fish

New Mexico Department of Game and Fish
Santa Fe, New Mexico
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