Santa Fe, New Mexico
Senior Legal Secretary (DOH/OGC#57299)
Job details
- Location
- Santa Fe, New Mexico
- Work type
- Onsite
- Compensation
- $42,765 - $64,168/yr
- Posted
- 2 weeks ago
- Apply on
- careers.share.nm.gov
About this role
Salary
$20.56 - $30.85 Hourly
$42,773 - $64,160 Annually
This position is a Pay Band C4
Posting Details
The New Mexico Department of Health (NMDOH) is the primary public health governmental agency of the state of New Mexico. The Department of Health is composed of various organizational units with different functions and activities. The NMDOH Office of General Counsel is the office of in-house attorneys who represent the agency and advise agency staff in their work.
The Senior Legal Assistant provides advanced, highly responsible legal and administrative support to attorneys within the Office of General Counsel at NMDOH. This role requires, excellent organizational skills, independent judgment, and the ability to manage complex, confidential, and time sensitive matters. The Senior Legal Assistant supports the department's mission by ensuring smooth legal operations, accurate documentation, and effective coordination across programs, leadership, and external stakeholders.
Why does the job exist?
How does it get done?
Assist attorneys with research tasks such as reviewing statutes, regulations, public records, and case materials (non¿attorney legal research; no legal conclusions rendered).
Manage litigation and administrative case files, ensuring accurate organization, retention compliance, and timely retrieval of documents.
Coordinate responses to subpoenas, IPRA (Inspection of Public Records Act) requests, and other official inquiries in collaboration with NMDOH programs.
Track deadlines, hearings, filings, and litigation schedules; prepare internal reminders and ensure attorney compliance with court and administrative timelines.
Support rulemaking processes, including preparing hearing dockets, notices, and comment summaries.
Maintain confidential information in compliance with HIPAA, federal/state privacy laws, and agency policy.
Facilitate communication between OGC attorneys, NMDOH programs, state agencies, courts, external counsel, and the public.
Perform advanced administrative tasks such as scheduling, meeting coordination, file digitization, data entry, billing tracking, and report preparation.
Support special projects and initiatives assigned by OGC leadership.
Who are the customers?
Ideal Candidate
Professionalism, discretion, and ethical judgment
Strong organizational and multitasking abilities.
High accuracy and attention to detail.
Ability to work independently with minimal supervision.
Strong interpersonal skills for working across diverse programs and stakeholders.
Minimum Qualification
Employment Requirements
Working Conditions
Supplemental Information
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Agency Contact Information: Jacob Clark (505) 827-2997 Email
For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.
Bargaining Unit Position
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