Senior Specialist - Invoice Processing, Finance and SCM (150818)

Job Summary

Responsible for handling vendor invoices, ensuring accuracy, compliance with company policies, and timely payments. Strong attention to details knowledge of accounts payable process and co-ordination with internal teams and external stakeholders. Roles involves process improvement, vendor management, collabration with finance operations.

Key Responsibilities

1.End to end understanding of Accounts Payable vertical within F&A Domain
- .AP and P2P Cycle complete knowledge, end to end domains including Invoice processing, Vendor master, Payments and Month end accruals
- .PO and Non PO Invoice Processing, GR/IR Knowledge, 02 way and 03 way matching
- . Invoice Validations, troubleshooting, Parking and holding of invoices, how to handle aged cases and process to be followed for credit notes.
-. Vendor queries and call management for open and Parked invoices.
 -.Keep accurate records of all transactions, adjustments, and reconciliation activities.
- Managing the Accounts Payable Helpdesk, responding to vendor, client, and employee queries via email and calls. 
- .Email Management, closing the emails received in shared mailbox with in given timeline
- .Knowledge of operational reports to check the Payment run being made on time and share the details with Payments team if required.
- .Knowledge of Payment rejections, refund and return process 
- .Regularly compare company accounts payable ledgers and internal records against vendor statements and invoices to identify discrepancies.
- Performing vendor reconciliation by comparing the company's accounting records with vendor statements to ensure financial accuracy, resolve discrepancies, and manage payments.
- .Audits(SOP’s). Monitoring incoming workloads, documented completed tasks, and flagged discrepancies to supervisors.
- .Provide necessary documentation and support for internal and external audits
 -.SAP knowledge including the T-codes used in processing and reversal of invoices/credit notes. Extracting report for open invoices and adjust those discussing with carriers/Client(Debit Balance)
- .ensuring timely and satisfactory resolutions for the Queries received internally and externally.

Skill Requirements

Managing the Accounts Payable Helpdesk, responding to vendor, client, and employee queries via email and calls. 
 -.PO and Non PO Invoice Processing, GR/IR Knowledge, 02 way and 03 way matching
 -. Invoice Validations, troubleshooting, Parking and holding of invoices, how to handle aged cases and process to be followed for credit notes.
- . Vendor queries and call management for open and Parked invoices.
- .Keep accurate records of all transactions, adjustments, and reconciliation activities.
-Contract support and updation Knowledge, Rates and routes to be Verified before contract expiry date 
End to end understanding of Accounts Payable vertical within F&A Domain
- .Email Management, closing the emails received in shared mailbox with in given timeline
 -.Knowledge of operational reports to check the Payment run being made on time and share the details with Payments team if required.
 -.Knowledge of Payment rejections, refund and return process 
 -.Regularly compare company accounts payable ledgers and internal records against vendor statements and invoices to identify discrepancies.
 -.Performing vendor reconciliation by comparing the company's accounting records with vendor statements to ensure financial accuracy, resolve discrepancies, and manage payments.
- .Audits(SOP’s). Monitoring incoming workloads, documented completed tasks, and flagged discrepancies to supervisors.
 -.Provide necessary documentation and support for internal and external audits
SAP experience- Mandatory

Other Requirements

1. Optional But Valuable Certifications: Certified Accounts Payable Professional (Capp), Six Sigma Green Belt, Or Similar Quality Management Certifications

'5+ Years experience Graduate