SHARE Financial Clerk (PED #10113240+)

Onsite$51,750 - $77,626/yrPosted 2 weeks ago

Job details

Location
Santa Fe, New Mexico
Work type
Onsite
Compensation
$51,750 - $77,626/yr
Posted
2 weeks ago
Apply on
careers.share.nm.gov

About this role

Salary

 

$24.88 - $37.32 Hourly

$51,755 - $77,633 Annually

This position is a Pay Band C6

Posting Details

 
THIS POSTING WILL BE USED FOR ONGOING RECRUITMENT AND MAY CLOSE AT ANY TIME.  APPLICANT LISTS MAY BE SCREENED MORE THAN ONCE.

This posting may be used to fill multiple positions.

All positions at the NM Public Education Department are based in Santa Fe.

MISSION:  EQUITY, EXCELLENCE AND RELEVANCE - The New Mexico Public Education Department partners with educators, communities, and families to ensure that ALL students are healthy, secure in their identity, and holistically prepared for college, career, and life.
VISION:  ROOTED IN OUR STRENGTHS - Students in New Mexico are engaged in a culturally and linguistically responsive educational system that meets the social, emotional, and academic needs of ALL students.

Fiscal Grants Management

Fiscal grants management bureau processes payments and distributions to school districts and charter schools throughout the State of New Mexico. The Bureau offers support to ensure schools are afforded reimbursement for expenditures that are in compliance with federal and state regulatory requirements.

To ensure your application can be fully considered, please provide a complete application and/or resume that includes:
- Dates of employment for each position, including month and year.
- Detailed descriptions of your work experience and job duties.
- Transcripts if a degree is listed on your application. Unofficial transcripts are accepted.

Why does the job exist?

 
This position for the Public Education Department (PED) is primarily responsible for preparing purchase orders and payable vouchers in the State of New Mexico SHARE system.  This requires processing of information from spreadsheets and reports, transferring data from SHARE accounts payable into the PED's Operating Budget Management System (OBMS) subsidiary ledger; and preparing documentation for submission to the Department of Finance and Administration. A major emphasis of this position requires accurate data entry for various grants, capable of processing large volumes of data with high accuracy, ability to provide attention to detail, and effectively handling written and verbal communication with school entities, contractors and internal personnel.

How does it get done?

 
Create new purchase orders and modify existing purchase orders in SHARE, providing accurate attention to detail with thorough understanding of grant funds, department codes, project identification, budget reference and class codes. Create payable vouchers in SHARE, providing accurate attention to detail by following internal guidelines and DFA procedures. Daily servicing of all Requests for Reimbursement for funds assigned in OBMS within days turnaround from date of submission to date of SHARE Clerk entry completion in OBMS. Preparation of final payable voucher packets for DFA processing according to DFA and internal guidelines. Filing of final, paid voucher packets. Entry of payment data from DFA warrant register to OBMS in timely and accurate manner.

Who are the customers?

 
Public school districts and charter schools, postsecondary institutions, Bureau of Indian education institutions, and regional education cooperatives.

Ideal Candidate

 
Experience of generally accepted accounting principles, New Mexico Procurement Code, New Mexico Administrative Code, and New Mexico Statutes Annotated 1978

Minimum Qualification

 
Associate degree in accounting, economics, finance, business administration, or related field and two (2) years of directly related experience in budgeting, accounting, auditing, statistical analysis or similar experience. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling four (4) years may substitute for the required education and experience. For use at the State Investment Council only: any budgeting, accounting, and/or auditing experience is acceptable.

Employment Requirements

 
Must possess and maintain a valid driver's license.

Working Conditions

 
Office setting, exposure to Visual/Video Display terminal (VDT) and extensive personal computer and telephone usage with extended periods of sitting.   Some occasional travel is required for meeting, conferences and compliance monitoring. Must be able to lift 25 lbs.

Supplemental Information

 

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Agency Contact Information: Grace Garcia 505/ 695-3967 or Email

For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.

Bargaining Unit Position

 
This position is covered by a collective bargaining agreement and all terms/conditions of that agreement apply and must be adhered to.
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About New Mexico Public Education Department

New Mexico Public Education Department
Santa Fe, New Mexico
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