Site Operations Intern

WuXi Biologics is a biopharmaceutical company seeking a Site Operations Intern to provide administrative and coordination support for site operations in Cranbury, NJ. The role supports client visits, audits, meetings, site events, employee engagement initiatives, documentation, and cross-functional operational activities.

What you'll do:

• Assist with scheduling, coordinating, and preparing materials for client meetings, audits, leadership meetings, and other site activities
• Prepare meeting agendas, take meeting notes, track action items, and support follow-up communications
• Help maintain the site activities calendar, ensuring events, meetings, training sessions, and site initiatives are accurately scheduled and communicated
• Support administrative tasks including document preparation, filing, records management, and distribution of communications
• Assist in preparing reports, presentations, and meeting materials for site leadership and operational updates
• Provide logistical support for client visits, audits, inspections, and external stakeholder meetings
• Assist with meeting room reservations, visitor coordination, catering arrangements, and onsite logistics
• Support the preparation and organization of audit and visitor documentation, presentations, and related materials
• Help coordinate schedules between internal teams and external visitors to ensure successful visit execution
• Assist with planning and coordinating site-wide events, employee engagement activities, learning sessions, and recognition programs
• Support event logistics including room setup, catering coordination, attendee tracking, communications, and post-event follow-up
• Assist with creating event announcements, newsletters, flyers, and other site communications

What they're looking for:

• Current undergraduate or graduate student pursuing a degree in Business Administration, Communications, Life Sciences, Biotechnology, or a related field
• Strong interest in business operations, administration, event coordination, or the biopharmaceutical industry
• Excellent organizational and time management skills with strong attention to detail
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook, and Teams)
• Strong written and verbal communication skills
• Ability to manage multiple priorities in a fast-paced environment
• Ability to work independently while collaborating effectively with cross-functional teams
• Bilingual in English and Chinese (written and spoken) preferred but not required

Benefits:

• Gain exposure to site operations, business administration, and cross-functional coordination within the biopharmaceutical industry.
• Develop practical experience supporting client visits, audits, leadership meetings, and employee engagement programs.
• Build skills in event planning, calendar management, business communication, and stakeholder coordination.
• Learn how operational, administrative, and engagement activities contribute to the successful execution of site objectives.