Commonwealth of Pennsylvania
Philadelphia County, Pennsylvania

Southeast PA Regional Office Administrator (Administrative Officer 1)

Onsite$53,008 - $60,538/yrPosted 1 week ago

Job details

Location
Philadelphia County, Pennsylvania
Work type
Onsite
Compensation
$53,008 - $60,538/yr
Posted
1 week ago
Apply on
governmentjobs.com

About this role

About the Department

The Southeast PA Regional Office Administrator position offers a unique opportunity to be at the center of operations in the Governor’s Philadelphia Regional Office. In this important role, you will help keep daily operations running smoothly while creating a welcoming experience for visitors and staff. Your organization, customer service, and problem-solving skills will support an office that serves Pennsylvanians every day. Join a team where your contributions help drive success behind the scenes.


Position Duties

Working onsite, Monday through Friday, you will be the backbone of daily office operations, enhancing the experience of visitors, coordinating essential logistics, and keeping administrative processes running seamlessly. This position is ideal for someone who thrives in a dynamic, people-focused environment and takes pride in elevating the workplace experience for everyone who walks through the door. In this role, you will perform the following duties:

  • Front Desk Support: Greet visitors and assist onsite personnel with day-to-day office needs
  • Scheduling: Coordinate hoteling desks, offices, and conference room reservations for staff and guests
  • Inquiry Response: Answer phone and email questions regarding office space use and availability
  • Office Coordination: Maintain office procedures that support smooth and efficient operations
  • Equipment Tracking: Monitor supplies, furniture, appliances, and technology resources; submit service requests through established systems
  • Administrative Support: Manage calendars, coordinate meetings, troubleshoot basic technology issues, and serve as a contact for maintenance, mail, and shipping services
  • Constituent Inquiries: Assist with responding to constituent inquiries by ensuring information is documented, routed appropriately, and addressed with professionalism

Work Schedule and Additional Information: 

  • Full-time employment
  • Work hours are 8:30 AM to 5:00 PM, Monday - Friday, with a 60-minute lunch.
  • Due to the 24/7 nature of the agency, work outside of standard business hours may be required.
  • Telework: You will not have the option to telework in this position.
  • Salary: Selected candidates who are new to employment with the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $53,008.00 (before taxes). 
  • You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

Minimum Qualifications

QUALIFICATIONS

Minimum Experience and Training Requirements:

  • Two years of experience in varied office management or staff work; and bachelor's degree; or 
  • Any equivalent combination of experience and training.


Additional Requirements:

  • You must have excellent written and verbal communication skills. 
  • You must have excellent organization and time management skills. 
  • You must have excellent interpersonal and people management skills.
  • You must have professional experience using Microsoft Office 365 applications, including Outlook, Teams, SharePoint, and Microsoft Bookings.
  • You must have experience managing calendars, coordinating meetings, and supporting operations in an Executive Office environment.
  • You must be able to perform essential job functions.


Preferred Qualifications (not required):

  • Administrative experience in a professional, legal, or government setting
  • A degree in business administration, public administration, or communications


Legal Requirements:

  • You must pass a background investigation.


How to Apply:

  • Your application must include a resume.
  • If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
  • Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
  • Failure to comply with the above application requirements may eliminate you from consideration for this position.
  • All application materials and interview responses must reflect the applicant’s own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.


Veterans:

  • Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

  • 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date. 

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

Benefits

Learn more about our Total Rewards by watching this short video!


See the total value of your benefits package by exploring our benefits calculator.

Health & Wellness

We offer multiple health plans so our employees can choose what works best for themselves and their families. Our comprehensive benefits package includes health coverage, vision, dental, and wellness programs.*


Compensation & Financial Planning
We invest in our employees by providing competitive wages and encouraging financial wellness by offering multiple ways to save money and ensure peace of mind including multiple retirement and investment plan options. 

Work/Life Balance
We know there’s more to life than just work! Our generous paid leave benefits include paid vacation, paid sick leave, eight weeks of paid parental leave, military leave, and paid time off for most major U.S. holidays, as well as flexible work schedules and work-from-home opportunities.* 

Values and Culture
We believe in the work we do and provide continual opportunities for our employees to grow and contribute to the greater good. As one of the largest employers in the state, we provide opportunities for internal mobility, professional development, and the opportunity to give back by participating in workplace charitable giving.

Employee Perks
Sometimes, it is the little “extras” that make a big difference. Our employees receive special employee-only discounts and rates on a variety of services and memberships.

For more information on all of these Total Rewards benefits, please visit www.employment.pa.gov and click on the benefits box.

*Eligibility rules apply.

Supplemental Questions

01
How many years of full-time experience do you possess in varied office management or staff work?
  • 2 years or more
  • 1 but less than 2 years
  • Less than 1 year
  • None
02
If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experience must also be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.
03
Do you possess a conferred bachelor's degree or higher? If you are claiming credits/degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a transcript(s) to the application after it has been submitted.

If you answer “Yes” to this question based on education acquired outside of the United States, you must upload a copy of your foreign credential evaluation report. We can only accept foreign credential evaluations from organizations that are members of the National Association of Credential Services (NACES). A list of current NACES members can be found by visiting www.naces.org and clicking the Evaluation Services Link.

You must attach your documentation prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a document to the application after it has been submitted.
  • Yes
  • No
04
If you answered NO to the above question, how much college coursework have you completed? If you are claiming credits/degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a transcript(s) to the application after it has been submitted.

If your education was acquired outside of the United States, you must upload a copy of your foreign credential evaluation report. We can only accept foreign credential evaluations from organizations that are members of the National Association of Credential Services (NACES). A list of current NACES members can be found by visiting visiting www.naces.org and clicking the Evaluation Services Link.

You must attach your documentation prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a document to the application after it has been submitted.
  • 120 credits or more
  • 90 but less than 120 credits
  • 60 but less than 90 credits
  • 30 but less than 60 credits
  • Less than 30 credits
  • None
05
Additional Requirement - Do you have professional experience using Microsoft Office 365 applications, including Outlook, Teams, SharePoint, and Microsoft Bookings?
  • Yes
  • No
06
If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experience must also be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.
07
Additional Requirement - Do you have experience managing calendars, coordinating meetings, and supporting operations in an Executive Office environment?
  • Yes
  • No
08
If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experience must also be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.
09
Preferred Qualification - Do you have administrative experience in a professional, legal, or government setting?
  • Yes
  • No
10
Preferred Qualification - Do you have a degree in business administration, public administration, or communications?
  • Yes
  • No

Required Question

Agency Information

EmployerCommonwealth of PennsylvaniaAddress 613 North Street

Harrisburg, Pennsylvania, 17120 Website http://www.employment.pa.gov
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About Commonwealth of Pennsylvania

Commonwealth of Pennsylvania
Philadelphia County, Pennsylvania
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