Student Assistant - Accounts Receivable Clerk

The California Energy Commission's Department of Housing and Community Development Accounting Branch supports housing programs, policy, and community development initiatives across California. The Student Assistant will support day-to-day accounts receivable operations, payment processing, cash reconciliation, financial recordkeeping, data entry, customer service, and administrative accounting tasks.

What you'll do:

• Process incoming payments, including checks, electronic payments, and credit card transactions
• Record and post payments accurately to the appropriate accounts in the accounting system
• Verify payment amounts, account numbers, and supporting documentation
• Monitor outstanding invoices and identify discrepancies or delinquent accounts for follow-up
• Prepare daily deposit logs and assist with bank deposits
• Maintain accurate and organized financial records
• Receive, track, and issue receipts for payments collected
• Assist with daily cash reconciliation and report any discrepancies or variances
• Maintain cash drawer integrity and follow established cash-handling procedures
• Provide professional and courteous customer service to internal and external customers
• Respond to basic inquiries regarding payments, invoices, and account status
• Perform general administrative tasks, including filing, scanning, organizing documents, and data entry

What they're looking for:

• Must be a college student attending classes during the regular term (Fall, Spring and Winter, if applicable), at one of the accredited colleges or universities on our affiliation list
• Students must be enrolled in at least: six-semester units or nine quarter units for undergraduate students; four-semester units or six quarter units for graduate students
• Students declared major must match the major(s) listed in the job posting
• Accounting
• Flexible workdays and work hours, Monday – Friday, between 8 AM – 5 PM
• Student Assistant and Graduate Assistant employees generally work up to 24 hours per workweek (Sunday – Saturday) during the academic year and up to 40 hours per workweek during breaks; (winter, spring, and summer)
• Quick learner with the ability to adapt to new processes, systems, and responsibilities
• Strong customer service background with effective communication and interpersonal skills
• Interested in developing a long-term career in accounting and gaining hands-on experience
• Basic understanding of accounting principles with a strong willingness to learn and develop
• Detail-oriented and accurate when handling financial and customer information
• Strong organizational and time-management skills with the ability to prioritize tasks effectively

Benefits:

• Flexible workdays and work hours, Monday – Friday, between 8 AM – 5 PM.
• The student assistant will gain skills and knowledge related to accounting functions and assist with operational continuity for our Branch.
• Geared for an undergraduate student to leave room for career advancement.