TA Ops Coordinator

Avery Dennison is a global materials science and digital identification solutions company. The Talent Acquisition & Internal Hiring Operations Coordinator supports recruiting operations across the talent lifecycle, including pre-employment screening, candidate communications, interview coordination, internal mobility, data management, and employee referrals.

What you'll do:

• Screening Coordination: Manage and monitor all pre-employment screening processes, including initiating and tracking background checks, drug tests, and medical questionnaires
• Candidate Communication: Serve as the primary point of contact for candidates regarding their pre-employment screening status, answering questions and providing clear, timely updates and instructions
• Process Management: Actively follow up on pending or incomplete screening results with candidates and/or third-party vendors to ensure timely completion
• Troubleshooting: Identify, troubleshoot, and resolve any issues or discrepancies that arise during the screening process with a high degree of urgency
• New Hire Communication: Initiate and track new hire communications, ensuring candidates have the information they need for their next steps
• Data & Systems Management: Maintain accurate and confidential records within the Applicant Tracking System (ATS), SmartRecruiters, and other tracking systems
• Internal Mobility Coordination: Oversee the end-to-end internal hiring lifecycle—from tracking candidate eligibility and scheduling panel interviews to partnering with HR and hiring managers on transfer offers, start dates, and transition logistics
• Full-Lifecycle Recruiting Support: Partner with recruiters to identify and track qualified external talent, manage complex multi-time-zone interview scheduling, and deliver timely, customer-focused candidate communications throughout the hiring process
• Provide backup support for interview scheduling and coordination
• Assist with general administrative tasks for the TA Operations & Talent Acquisition team, such as data entry or tracking
• Support employee referral program processing (tracking referrals, answering questions)

What they're looking for:

• * You are a self-starter who takes initiative and is skilled at working independently
• * You provide excellent customer service and believe in creating a quality candidate experience at each touch point
• * You are incredibly organized and enjoy prioritizing and multitasking in a high-volume environment
• * You have an impeccable skill for attention to detail
• * You react with appropriate levels of urgency to situations and events that require a quick response
• * Experience: 1-2+ years of relevant experience in Human Resources, Talent Acquisition, or a high-volume administrative operations role (internship experience considered)
• + Proficiency with Google Suite (Gmail, Calendar, Docs, Sheets)
• + Demonstrated ability to multitask, prioritize, and complete a high volume of tasks with little guidance
• + Exceptional verbal and written communication skills, with a focus on professional, clear, and service-oriented interaction
• + Make smart and timely decisions; understand when to take ownership and when to involve other parties
• + Strong problem-solving skills and the ability to think ahead and troubleshoot
• Education: High school diploma or equivalent. (Human Resources degree or coursework is a plus)

Benefits:

• Health & wellness benefits starting on day 1 of employment
• Paid parental leave
• 401K eligibility
• Tuition reimbursement
• Employee Assistance Program eligibility / Health Advocate
• Paid vacation and paid holidays