Talent Operations and Workplace Coordinator

Modern Health is a mental health benefits platform for employers. The Talent Operations and Workplace Coordinator will coordinate recruiting activities, manage the San Francisco office, and provide support to the People Operations team.

What you'll do:

• Own end-to-end interview scheduling across candidates, hiring managers, and interviewers, managing calendars, communications, and every touchpoint along the way
• Coordinate and organize all interview logistics, scheduling, confirmations, reschedules, booking team debrief meetings and more. Serve as the primary point of contact for candidates related to their interview calendar from initial screening through offer, keeping communication warm, professional, and timely
• Monitor interviewer availability and flag scheduling conflicts early to keep things moving, even across multiple time zones and calendars
• Use Greenhouse ATS's scheduling tools to automate where you can and keep manual work to a minimum
• Maintain accurate candidate records and interview feedback in Greenhouse ATS
• Support referral coordination and onboarding logistics (paperwork, system access, first-day setup)
• Keep the office tidy, stocked, and running smoothly day to day
• Manage vendor relationships (cleaning, maintenance, food & beverage, security) and hold them to a high standard
• Plan and run in-office events, team lunches, and celebrations, including catering setup and takedown
• Manage office access including badge distribution
• Host guests, candidates, and visitors so every visit reflects well on the company
• Support space planning, furniture moves, and office improvement projects

What they're looking for:

• 1+ year of experience in office administration, hospitality, or recruiting/human resources setting
• Proficiency in Google Suite and Microsoft Office
• High integrity and good judgment with sensitive information
• Startup or fast-paced environment experience
• Immigration sponsorship is not available for this position. Applicants must be able to maintain work authorization for the duration of employment without employer sponsorship or employer-provided training plans or attestations (including, for example, the Form I-983 required for STEM OPT)
• Excellent communication skills, both verbal and written
• Deep attention to detail
• Ability to multitask and shift gears quickly
• A calm, positive attitude, especially when things don't go as planned
• A curious, learning-oriented mindset
• Recruiting support experience is a huge plus
• Experience with Recruiting ATS platforms and HRIS tools a plus. (Greenhouse, Ashby, Rippling or Workday for example)

Benefits:

• Medical / Dental / Vision / Disability / Life Insurance
• High Deductible Health Plan with Health Savings Account (HSA) option
• Flexible Spending Account (FSA)
• Access to coaches and therapists through Modern Health's platform
• Generous Time Off
• Company-wide Collective Pause Days
• Parental Leave Policy
• Family Forming Benefit through Carrot
• Family Assistance Benefit through UrbanSitter
• Professional Development Stipend