Talent Operations Coordinator

Helsing develops artificial intelligence-enabled capabilities to protect and defend democracies. The Talent Operations Coordinator supports high-volume, multi-time-zone interview scheduling and operates applicant tracking and automated scheduling systems to keep hiring pipelines moving efficiently. The role also focuses on candidate and interviewer coordination, data accuracy, reporting, and process improvements across Talent Operations.

What you'll do:

• Support high-volume interview scheduling across multiple time zones, working with the wider Talent Operations team to balance candidate, interviewer, and hiring manager availability at pace
• Operate Applicant Tracking Systems and automated scheduling tools to manage complex, fast-moving interview loops for virtual and onsite candidates
• Act as a key point of contact for candidates and interviewers, ensuring rapid response times and a seamless experience
• Maintain accurate, real-time data, documentation, and templates across all internal systems to support quick decision-making
• Partner with Talent Acquisition and Talent Operations colleagues to identify scheduling bottlenecks and implement measurable improvements to throughput and turnaround time
• Contribute to reporting on scheduling speed, pipeline velocity, and interview completion rates to track operational performance

What they're looking for:

• Have supported a scaling, high-volume talent acquisition function with a focus on operational execution
• Manage complex, multi-time-zone scheduling with precision, even when priorities shift quickly
• Communicate clearly and can articulate process challenges to propose practical, fast-turnaround solutions
• Use Applicant Tracking Systems proficiently to increase team efficiency and throughput
• Solve problems in the moment to keep fast-paced pipelines moving without losing accuracy
• Adapt effectively to a scaling, high-volume environment while maintaining confidentiality
• Operational experience using Greenhouse, Ashby, Confluence, and GoodTime
• Data-focused approach, with the ability to manage and interpret reports relating to process efficiency

Benefits:

• Insurance coverage (medical and travel)
• Flexible paid time off
• Paid holidays
• Remote and/or hybrid work available depending on position