Talent & People Operations Coordinator

Panthalassa is a renewable energy and ocean technology company developing technologies to unlock sustainable ocean energy. The Talent & People Operations Coordinator will own onsite candidate experiences, coordinate end-to-end interview logistics, and provide recruiting and general People Operations support.

What you'll do:

• Own onsite interview days end-to-end: room bookings, agendas, signage/materials, AV basics, and keeping the schedule on track (5–10/week)
• Be the onsite point person: greet candidates, escort between rooms, handle day-of changes, and make sure everyone gets where they need to be
• Partner with recruiters on logistics: recruiters drive candidate communications; you drive the operational plan and keep recruiters looped on any issues or updates
• Coordinate hospitality: order/set-up lunch and refreshments, manage dietary needs, and reset rooms between sessions
• Keep interview logistics clean and repeatable: templates, checklists, room standards, and a lightweight system so onsite days don’t feel chaotic
• Provide general HR admin support: scheduling help, document coordination, and ad hoc People Ops support for recruiting and employee relations as needed

What they're looking for:

• 1–3+ years in a coordination/admin role where you ran logistics with lots of moving parts (recruiting, HR, EA, events, office ops)
• Strong calendaring + organization skills (Google Calendar) and comfort working from a tracker/checklist/ATS without things slipping
• Calm, service-oriented, and decisive onsite: you can troubleshoot quickly, communicate clearly, and keep the day moving
• Discreet and trustworthy with confidential HR information
• Must be authorized to work in the United States
• Intermittently able to work longer hours and weekends to support critical needs
• Full-time role
• Experience owning high-volume onsite interview days, including multi-loop schedules and frequent day-of changes
• Experience using Greenhouse (or a similar ATS) to keep interview plans, feedback, and logistics organized
• Comfort with basic AV setup and troubleshooting (Google Meet, screen sharing, conference room basics)
• Strong Google Sheets skills for trackers, templates, and keeping details from falling through the cracks
• Experience building lightweight systems (SOPs, checklists, templates) that make execution repeatable

Benefits:

• Equity in the company.
• Flexible paid time off
• Health insurance (the company pays 100% of gold-level PPO plan for full-time employees, their partners, and dependents)
• Dental insurance (the company pays 100% for full-time employees, their partners, and dependents)
• Vision insurance (the company pays 100% for full-time employees, their partners, and dependents)
• Disability insurance (the company pays 100% for a policy to provide long-term financial support if you become disabled)
• Ability to contribute to tax-advantaged accounts, including 401(k), health FSA, and dependent care FSA
• Relocation assistance to facilitate your move to Portland (if needed).