Title & Cartography Specialist- Assessor's Office (0826)

About the Department

Under supervision performs administrative work of moderate difficulty; performs related work as assigned.

Position Duties

(Illustrative only)

• Coordinates and schedules specialized departmental functions, meetings, and travel
• Oversees an administrative unit's record management systems and databases
• Serves as lead staff
• May supervise employees as assigned
• Provides training to assigned staff
• Assists with special projects as assigned 
• Prepares and maintains statistical and administrative reports 
• Gathers and prepares information for budgetary purposes 
• Creates, processes, and distributes confidential and sensitive documents and correspondence 
• Coordinates the preparation , distribution and preservation of departmental records
• Communicates and acts as liaison with other departments, agencies and the public 
• Attends meetings to represent the department
• Composes and types correspondence, contracts, reports and other documents
• Researches pricing and vendors and prepares requisitions for needed goods and services
• May perform research regarding grants and external sources of funding
• May take and transcribe meeting minutes
• May receive and account for money

Under general supervision, performs work of average difficulty in facilitating the transfer of ownership via recorded deeds and other legal documents to maintain the Assessor's ownership records. In addition, apprentices with and assists the Cartographer in the maintenance and updating of Assessor cadastral records from legal descriptions, survey notes, and other written materials, using computer and GIS systems; performs related work as required.

Minimum Qualifications

Four years of progressively responsible administrative or clerical experience; OR, Associate’s degree and three years of progressively responsible administrative or clerical experience; OR, Bachelor's degree and two years of progressively responsible administrative or clerical experience; OR, Any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position.

The ideal candidate will have one year of experience in title examination, title processing or one year of course work in cartography, surveying or related subjects: one year of coursework in GIS; or any combination of education, training, experience which demonstrates the ability to perform the duties of the position

Preferred Qualifications include specialized knowledge and experience with chain of title examination and/or Real Estate. Knowledge and experience in Geographic Information Systems (GIS) or other mapping or survey. Previous Assessors experience, (in-state or out-of-state). Knowledge of Arizona real estate and property law, including Arizona Title 33 statutes, with experience interpreting deeds, conveyances, easements, condominium documents, planned communities, and other real property instruments. Excellent written and verbal communication skills, including the ability to explain technical property and mapping concepts to coworkers, government agencies, and the public.
 
This position is non-exempt from overtime.

Other Qualifications

• Considerable knowledge of:
  • Specialized terminology, procedures, and forms
  • Records management
  • Business English, spelling and arithmetic, punctuation and grammar
  • Modern office practices, procedures, and equipment
  • Rules and procedures of assigned department, including state and federal law

 

• Working knowledge of:
  • Principles and practices of administration

• Skill in:
  • Use of computer applications, including Microsoft Word, Excel, and/or database
  • Use of modern office equipment

  

• Ability to:
  • Make sound decisions independently and in accordance with regulations, policies and procedures
  • Perform complex administrative functions with speed and accuracy
  • Meet deadlines and maintain workflow
  • Accurately maintain records and prepare reports
  • Work safely and support the culture of workplace safety
  • Establish and maintain effective working relationships with employees, other agencies and the public
  • Follow written and verbal instructions
  • Communicate effectively verbally and in writing

Coconino County is an Equal Opportunity Employer. 
AmeriCorps, Peace Corps and other national service alumni are encouraged to apply.

Benefits

Employee Benefits

Coconino County offers a comprehensive employee benefits
package to regular employees working 30 or more hours per week that includes:

(Regular Part Time employees receive some benefits on a pro-rated basis. Temporary and Seasonal employees do not receive benefits. Elected officials are not eligible for vacation and sick leave.)
 

• Vacation/Annual Leave
• Sick Leave
• 10 Holidays Per Year
• Health Care Insurance
• Dental Plan
• Vision Plan
• Group Life Insurance
• Pre-Tax Deduction Plan
• Sick Leave Conversion Plan
• Personal Day Purchase Program
• Vacation Sell Back Program
• Tuition Reimbursement Program
• Wellness Program
• Long-Term Disability
• Arizona State Retirement System
• Employee Assistance Program
• On-going Training Opportunities
• Free bus transportation/ EcoPass bus pass

Elective Coverage
 

• Dependent Medical, Dental, and Vision
• Supplemental Life (for employees & dependents)
• Flexible Spending Account
• Health Savings Account
• Tax-deferred investment program
• Accidental and Disability Insurance
• Short Term Disability

 

Supplemental Questions

Required Question

Agency Information

EmployerCoconino CountyAddress 219 E Cherry Ave

Flagstaff, Arizona, 86001 Phone928-679-7100
Website http://www.coconino.az.gov