Unit Human Resources Coordinator

Michigan State University College of Engineering is seeking a Unit Human Resources Coordinator to perform various HR-related tasks for the Department of Computational Mathematics, Science and Engineering. The role involves managing hiring processes, ensuring compliance with HR policies, and serving as an HR advisor within the department.

What you'll do:

• Administers and completes the hiring process for faculty, academic staff, support staff, temps/on-calls, and students, including staffing requests, hiring recommendations, cost distributions, I-9 forms, criminal background checks, mandatory compliance training, and payroll processing
• Coordinates visa documentation and work authorization in partnership with OISS and central HR
• Manages the hiring, onboarding, and offboarding processes for faculty, academic staff, postdocs, graduate assistants, undergraduate employees, and student workers
• Supports faculty and academic staff search committees, including postings, candidate communication, interview coordination, and offer letters
• Coordinates with relevant offices (NatSci HR, Engineering HR, Payroll, OISS, and central HR) to ensure timely and accurate processing
• Ensures accuracy and compliance with MSU policies, procedures, and applicable federal/state regulations
• Creates and maintains human resource files ensuring record storage is compliant with laws, policies, and retention schedules
• Compiles and analyzes HR data to produce reports that support departmental decision-making
• Reviews and audits HR and personnel file documentation for completeness and accuracy
• Contributes to HR-related projects and process improvement initiatives as assigned, ensuring effective implementation and communication
• Serves as the department’s HR subject matter expert, providing guidance on interpretation and application of MSU policies, procedures, federal/state laws, and collective bargaining agreements
• Acts as a liaison between CMSE and college/central HR offices to resolve issues, clarify policy, and ensure consistent application of HR standards

What they're looking for:

• Knowledge equivalent to that which normally would be acquired by completing a four-year college degree program in human resources, a related social science field, or a field related to the operations of the department
• Six months to one year of related and progressively more responsible or expansive work experience in a human resources function
• An equivalent combination of education and experience
• Knowledge of employment laws and practices, human resources and compliance topics, MSU and unit policies and procedures, and contractual bargaining agreements (CBAs)
• Knowledge of I-9 requirements and immigration processes related to specific visa types (e.g., J-1, H-1B, F-1 OPT)
• Ability to accurately create and maintain HR records and appointment documentation, preserving confidentiality and compliance
• Ability to produce quality deliverables using Microsoft Office, SharePoint, process mapping tools, HRIS (EBS), and other university systems
• Ability to exercise independent judgment when responding to inquiries, interpreting policies, or reviewing CBAs with oversight from the line manager
• Skill in critical thinking, fact-finding, problem analysis, and development of actionable solutions in collaboration with supervisors
• Ability to gather, analyze, and present facts; communicate effectively (both orally and in writing) with tact and professionalism; and plan, organize, and meet multiple deadlines
• Ability to identify, optimize, and utilize resources effectively to support department goals
• Commitment to fostering a positive, inclusive workplace culture and ethical decision-making