University Housing - HR Office Assistant

Department Overview:

Division of University Housing is committed to demonstrating our Core Values: Care in how we approach people and our work; Creativity in solving problems; Integrity in our interactions with staff and customers; Optimism, focusing on opportunities and positive outcomes; Respect for the differences, strengths, and potential in people; Stewardship of human, financial and natural resources; and Excellence in customer satisfaction and communication.

Anticipated Start Date

10/19/26

Anticipated Hours Per Week

10-20 hr/wk during AY; 30-40 hr/wk in Summer

Schedule:

• Academic Year: 10-20 hours per week.
• Summer: 30-40 hours per week.
• Scheduled hours between 8:00am – 4:30pm, Monday-Friday.

Salary/Wage Range:

Hourly $15.00 to $15.00

Number Of Positions

1

Position Summary/Job Duties:

This position has the vital responsibility of performing data entry of sensitive information including new hire information and sensitive employment documents into the campus databases [Student Employment Application (SEA) and Workday]. This position also provides excellent customer service through front office coverage, answering and redirecting phone calls, and office traffic. This position will work in a fast paced, high volume environment helping with routine office tasks and projects as needed.

Duties & Responsibilities

• Provides excellent customer service through front office coverage, answering and directing incoming calls and any in-person queries
• Provides support to employees completing employment paperwork.
• Accurately enter and audit data for current and future employees in a variety of programs and databases.
• Run reports and track various processes.
• Create and send a variety of Human Resources correspondence.
• Assist with the filing, retention, and purging of Human Resources related records, including scanning and archiving confidential paperwork.
• Other administrative support functions and projects as needed.

Knowledge/Skills

• Excellent attention to detail.
• Excellent customer service skills.
• Ability to work independently
• Excellent organizational and time management skills.
• Must be able to work in a fast-paced environment.
• Strong oral and written communication skills.
• Strong computer skills, including quick, accurate data entry skills on a standard keyboard and 10-key pad.
• Willingness to learn and adapt to different Human Resources policies and procedures.

Qualifications:

• Successful completion of a confidential criminal background check is required.
• Preference will be given to applicants with prior office and/ customer service experience.
• Data entry experience is a bonus.

Application Instructions:

• To apply, go to https://services.housing.wisc.edu/hrapp and submit your online application, including: resume, supplemental questions.
• Deadline to apply is Sunday, October 4, 2026 11:55 PM

University Housing values diversity and is an Equal Opportunity/Affirmative Action Employer

Contact:

Org: University Housing
Contact: University Housing
Web: https://www.housing.wisc.edu/jobs/student/
Email: [email protected]