UTS - Temporary Purchasing & Operations Assistant at NC State

Posting Number

Position Number

Position Type

Essential Job Duties

Is Time Limited

If Yes, Appointment Length

Wolfpack Perks and Benefits

• Health Insurance for Temporary Employees
• Enhance your career with LEAD courses
• Attend non-revenue generating sporting events for free.
  
  

Job City & State

Department

Classification Title

Working Title

Work Schedule

Other Work/Responsibilities

• Purchase Order (PO) Processing & Distribution
  • Review requisitions for completeness, correct coding, and proper documentation.
  • Accurately create and issue POs to vendors following university guidelines.
  • Follow up with vendors to confirm order receipt, delivery schedules, and basic updates.

• Invoice Payment & Processing Support
  • Support the invoice coordination team to ensure timely payment processing.
  • Match invoices against purchase orders, receiving documentation, and vendor quotes.
  • Identify and resolve routine discrepancies (e.g., pricing mismatches, missing receipts).
• Communication Hub Management
  • Manage and triage the central Purchasing team email inbox.
  • Categorize, prioritize, and respond to routine incoming requests promptly.
  • Escalate complex procurement issues or policy questions to supervisory staff.
• Frontline Operational Support
  • Serve as the primary administrative contact for campus stakeholders and vendors.
  • Maintain electronic document filing, digital purchase logs, and general office records.

Minimum Experience/Education

• High school diploma (or equivalency) + 1 year of related administrative, purchasing, or clerical experience; OR
• Associate degree in Business Administration, Accounting, or a related field; OR
• An equivalent combination of training and experience.

Department Required Skills

• Strong organizational skills, high attention to detail, and data accuracy.
• Experience with basic purchasing/accounting principles (PO generation, invoice matching).
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and Google Workspace.
• Clear, professional written and verbal communication skills.
• Ability to adapt quickly to new workflows, software tools, and process changes.

Preferred Years Experience, Skills, Training, Education

• Prior purchasing/AP experience in higher education, a state agency, or a large organization.
• Familiarity with campus ERP/procurement platforms (e.g., PeopleSoft or similar systems).

Required License or Certification

Valid NC Driver's License required?

Commercial Driver's License Required?

Anticipated Hiring Range

Job Open Date

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