Visitor Engagement Events Coordinator

Coordinates all event logistics for meetings, conferences, seminars, and special events; arranges logistics related to the facilities, speakers, technology, equipment, transportation, and personnel; and schedules all events. Manages marketing materials, event set ups, and event activities.

• Provide assistance and support to the Visitor Engagement team in the planning and execution of on and off campus events. 
• Coordinates day of event logistics and activities, including set up and take down after completion of event. 
• Possess thorough knowledge of complex AV equipment and the ability to operate computers, projector, microphones and other equipment needed for presentations. 
• Ability to troubleshoot and solve problems related to AV.
• Lead event scheduling and space reservations for Alumni Hall. 
• Assist with monitoring the inventory of recruitment-related materials and other office supplies. 
• Performs post-event tasks related to assessing the event’s success; documents issues and identifies improvements for future planning. 
• Responds to communications promptly and with professional customer-service skills.

*!

Must be able to sit or stand for prolonged periods of time. May be required to carry or move items up to 50 pounds.

*!

The University of Pittsburgh is an equal opportunity employer / disability / veteran.

Job Details
Job Description: Admissions & Financial Aid, Pennsylvania-Pittsburgh
Assignment Category: Full-time regular
Job Classification: Staff.Events Coordinator
Job Family: Administrative Support
Job Sub-Family: Events
Campus: Pittsburgh
Minimum Education Level Required: Bachelor's Degree
Minimum Years of Experience Required: No experience required
Will this position accept substitution in lieu of education or experience?: No
Work Schedule: Monday - Friday, 8:30 a.m. - 5:00 p.m., mornings, evenings and weekends will be required
Work Arrangement: Hybrid: Combination of On-Campus and Remote work as determined by the department.
Hiring Range: TBD Based Upon Qualifications
Relocation Offered: No
Visa Sponsorship Provided: No
Background Check: For position finalists, employment with the University will require successful completion of a background check
Child Protection Clearances: The following PA Act 153 clearances and background checks are required prior to commencement of employment and as a condition of continued employment: PA State Police Criminal Record Check, FBI Criminal Record Check, PA Child Abuse History Clearance.
Required Documents: Resume, Cover Letter
Optional Documents: Not Applicable