Executive Assistant to CEO

Introduction

Ahold Delhaize USA, a division of global food retailer Ahold Delhaize, is part of the U.S. family of brands, which also includes five leading omnichannel grocery brands – Food Lion, Giant Food, The GIANT Company, Hannaford and Stop & Shop. Ahold Delhaize USA associates support the brands with a wide range of services, including Finance, Legal, Sustainability, Commercial, Digital and E-commerce, Technology and more.

Overview

Position Summary

The Executive Assistant to the CEO provides high-level administrative support to ensure the CEO's office operates efficiently and effectively. This role requires exceptional organizational skills, the ability to manage confidential information with the utmost discretion, and the ability to manage complex and often competing priorities in a fast-paced environment.

Position Details

The Executive Assistant acts as a trusted liaison between the CEO and internal/external stakeholders, ensuring seamless communication and coordination.

Schedule

Our flexible/hybrid work schedule includes 3 in-person days at one of our core locations and 2 remote days. Our core office locations include Salisbury, NC.

Authorized to work in the U.S.

Applicants must be currently authorized to work in the United States on a full-time basis.

The Executive Assistant to the CEO provides high-level administrative support to ensure the CEO's office operates efficiently and effectively. This role requires exceptional organizational skills, the ability to manage confidential information with the utmost discretion, and the ability to manage complex and often competing priorities in a fast-paced environment. The Executive Assistant acts as a trusted liaison between the CEO and internal/external stakeholders, ensuring seamless communication and coordination.

Our flexible/hybrid work schedule includes 3 in-person days at one of our core locations and 2 remote days. Our core office locations include Salisbury, NC.

Applicants must be currently authorized to work in the United States on a full-time basis.

Responsibilities

Calendar & Meeting Management

Organize and manage meetings, appointments, and travel itineraries for the CEO. Manage routine calendar invites (e.g., 1:1s, forum holds, recurring meetings). Prioritize time-sensitive engagements, prevent scheduling conflicts, and apply time management strategies (e.g., time blocking, flex & reflection time). Attend weekly stand-up and stand-down meetings with Strategy, Portfolio & Governance (SPG) team to review priorities for the week, month, and quarter.

Communication & Correspondence

Screen calls, emails, and other correspondence on behalf of the CEO. Draft and proofread email responses as needed, escalating to the SPG and Communications when appropriate. Act as a liaison between the CEO and internal/external stakeholders to ensure timely and accurate communication. Creates documents and spreadsheets using Microsoft Office programs.

Request & Information Management

Intake requests for the CEO's time, including agendas, presentations, and context materials, and document for weekly priority discussions. Organize files, reports, and records (e.g., maintain topical documents in OneDrive or preferred format). Ensure timely submission and coordination of reports and compliance documents.

Event & Logistics Coordination

Coordinate logistics and planning for USLT meetings, offsites, and other executive sessions, including providing support to international executives when they are stateside. Serve as the primary point of contact for uploading meeting materials for executive meetings that the CEO holds/attends. Assist with general office management tasks (e.g., catering, executive kitchen, pool car scheduling) in collaboration with the administrative team.

Travel & Expense Management

Book flights, accommodations, and transportation for CEO travel. Prepare detailed travel itineraries and manage expense reporting. Additional job duties may be assigned as needed to meet the needs of the business such as special projects and programs.

Calendar & Meeting Management

• Organize and manage meetings, appointments, and travel itineraries for the CEO.
• Manage routine calendar invites (e.g., 1:1s, forum holds, recurring meetings).
• Prioritize time-sensitive engagements, prevent scheduling conflicts, and apply time management strategies (e.g., time blocking, flex & reflection time).
• Attend weekly stand-up and stand-down meetings with Strategy, Portfolio & Governance (SPG) team to review priorities for the week, month, and quarter.

Communication & Correspondence

• Screen calls, emails, and other correspondence on behalf of the CEO.
• Draft and proofread email responses as needed, escalating to the SPG and Communications when appropriate.
• Act as a liaison between the CEO and internal/external stakeholders to ensure timely and accurate communication.
• Creates documents and spreadsheets using Microsoft Office programs.

Request & Information Management

• Intake requests for the CEO's time, including agendas, presentations, and context materials, and document for weekly priority discussions.
• Organize files, reports, and records (e.g., maintain topical documents in OneDrive or preferred format).
• Ensure timely submission and coordination of reports and compliance documents.

Event & Logistics Coordination

• Coordinate logistics and planning for USLT meetings, offsites, and other executive sessions, including providing support to international executives when they are stateside.
• Serve as the primary point of contact for uploading meeting materials for executive meetings that the CEO holds/attends.
• Assist with general office management tasks (e.g., catering, executive kitchen, pool car scheduling) in collaboration with the administrative team.

Travel & Expense Management

• Book flights, accommodations, and transportation for CEO travel.
• Prepare detailed travel itineraries and manage expense reporting.
• Additional job duties may be assigned as needed to meet the needs of the business such as special projects and programs.

Requirements

Qualifications

HS diploma & Post-Secondary Education in business-related field; equivalent training/certifications/experience considered; Associate or Bachelor's degree preferred. Proven experience (4+ years) as an Executive Assistant or similar role supporting senior executives. Proficiency in Microsoft Office Suite and collaboration tools (e.g., OneDrive, Teams). Ability to travel as needed to support executive team, events & meetings.

Skills

Strong organizational and time management skills with the ability to prioritize effectively. Excellent written and verbal communication skills. High level of discretion and confidentiality. Ability to work independently and as part of a team in a dynamic environment.

Core Competencies

Attention to Detail: Ensures accuracy in scheduling, documentation, and communication. Problem-Solving: Anticipates challenges and proactively identifies solutions. Relationship Management: Builds trust and maintains strong professional relationships. Adaptability: Thrives in a fast-paced, evolving environment. Confidentiality: Tactful with discretionary initiatives; manages confidence and leads with integrity.

• HS diploma & Post-Secondary Education in business-related field; equivalent training/certifications/experience considered; Associate or Bachelor's degree preferred.
• Proven experience (4+ years) as an Executive Assistant or similar role supporting senior executives.
• Strong organizational and time management skills with the ability to prioritize effectively.
• Excellent written and verbal communication skills.
• High level of discretion and confidentiality.
• Proficiency in Microsoft Office Suite and collaboration tools (e.g., OneDrive, Teams).
• Ability to work independently and as part of a team in a dynamic environment.
• Ability to travel as needed to support executive team, events & meetings.
• Core Competencies
  • Attention to Detail: Ensures accuracy in scheduling, documentation, and communication.
  • Problem-Solving: Anticipates challenges and proactively identifies solutions.
  • Relationship Management: Builds trust and maintains strong professional relationships.
  • Adaptability: Thrives in a fast-paced, evolving environment.
  • Confidentiality: Tactful with discretionary initiatives; manages confidence and leads with integrity.

NC Salary Range: $63,440-$95,160

Actual compensation offered to a candidate may vary based on their unique qualifications and experience, internal equity, and market conditions. Final compensation decisions will be made in accordance with company policies and applicable laws.

About Ahold Delhaize USA

Ahold Delhaize USA, a division of global food retailer Ahold Delhaize, is part of the U.S. family of brands, which also includes five leading omnichannel grocery brands – Food Lion, Giant Food, The GIANT Company, Hannaford and Stop & Shop. Ahold Delhaize USA associates support the brands with a wide range of services, including Finance, Legal, Sustainability, Commercial, Digital and E-commerce, Technology and more.

Join our Talent Community to stay updated on opportunities with Ahold Delhaize USA. You’ll be the first to know about new positions that match your career aspirations. To join, click here: Talent Community - Ahold Delhaize USA (careerswithus.com). 

 

Working at Ahold Delhaize USA

At Ahold Delhaize USA, we provide services to one of the largest portfolios of grocery companies in the nation, and we're actively seeking top talent.

Our team shares a common motivation to drive change, take ownership and enable our brands to better care for their customers. We thrive on supporting great local grocery brands and their strategies.

Our associates are the heartbeat of our organization. We are committed to offering a welcoming work environment where all associates can succeed and thrive. Guided by our values of courage, care, teamwork, integrity (and even a little humor), we are dedicated to being a great place to work.

We believe in collaboration, curiosity, and continuous learning in all that we think, create and do. While building a culture where personal and professional growth are just as important as business growth, we invest in our people, empowering them to learn, grow and deliver at all levels of the business.

Learn More About Our Benefits - Click Here

Legal Disclaimer

Ahold Delhaize USA is an equal opportunity employer.

Under the Federal Transparency in Coverage rule, group health plans are required to make publicly available machine-readable files that include in-network rates and out-of-network allowed amounts and billed charges. Click here to view the in-network rates and out-of-network allowed amounts and billed charges for health benefits offered by Ahold Delhaize USA.

Our employees and prospective employees are treated with respect and dignity. As an equal opportunity employer, we comply with all applicable federal, state and local laws. Qualified applicants are considered without regard to sex, race, color, ancestry, national origin, citizenship status, religion, age, marital status (including civil unions), military service, veteran status, pregnancy (including childbirth and related medical conditions), genetic information, sexual orientation, gender identity, legally recognized disability, domestic violence victim status or any other characteristic protected by law.

We provide reasonable accommodations to applicants and employees with disabilities. If you have a disability and require assistance in the application process, please contact our Talent Acquisition Department at [email protected].