Human Resources Assistant

%3Cp style=%22MARGIN-BOTTOM:0px;MARGIN-TOP:0px;%22%3E%3Cimg src=%22http://www.stonybrook.edu/sb/images/SBU-horz_2clr_rgb_forWeb.jpg%22 _fcksavedurl=%22http://www.stonybrook.edu/sb/images/SBU-horz_2clr_rgb_forWeb.jpg%22%3E%3Cspan style=%22font-family:%26quot;Arial%26quot;,sans-serif;%22%3E%3Co:p%3E%3C/o:p%3E%3C/span%3E%3Cbr%3E%3Cspan style=%22color:black;font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3E%3Cstrong%3ERequired Qualifications (as evidenced by an attached resume):%3C/strong%3E%3Co:p%3E%3C/o:p%3E%3C/span%3E%3Cbr%3E%3Cspan style=%22color:black;font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3EBachelor’s degree (foreign equivalent or higher). In lieu of a Bachelor%27s degree, an Associate’s degree and two (2) years of full-time administrative experience may be considered. Two (2) years of full-time administrative experience. Demonstrated proficiency with computer software with Microsoft Office Suite and/or Google Workspace.%3C/span%3E%3Cbr%3E%3Cbr%3E%3Cspan style=%22color:black;font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3E%3Cstrong%3EPreferred Qualifications:%26nbsp;%3C/strong%3E%3C/span%3E%3Cbr%3E%3Cspan style=%22color:black;font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3EHuman Resources (HR) experience. SHRM and/or HRCI certifications. Recruiting/Talent Acquisition experience. Experience working with an applicant tracking system. Experience working with an HRIS.%3C/span%3E%3Cbr%3E%3Cbr%3E%3Cspan style=%22color:black;font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3E%3Cstrong%3EBrief Description of Duties:%3C/strong%3E%3Co:p%3E%3C/o:p%3E%3C/span%3E%3Cbr%3E%3Cspan style=%22color:black;font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3EThe HR Assistant will assist with the coordination of all HR functions for the Campus Operations and Residential Operations, displaying utmost confidentiality. This will include recruitment, hiring and retention, time and attendance functions, and employee relations. The HR Assistant must have the ability to work independently and manage multiple priorities in a fast-paced, deadline-driven environment. Excellent organizational, analytical, written and verbal communication skills will be necessary for success.%3C/span%3E%3Cbr%3E%3Cspan style=%22color:black;font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3E%3Co:p%3E%3C/o:p%3E%3C/span%3E%3Cbr%3E%3Cspan style=%22color:black;font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3E%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/p%3E%3Cul style=%22margin-top:0in;%22 type=%22disc%22%3E%3Cli class=%22MsoNormal%22 style=%22line-height:115%;mso-list:l3 level1 lfo1;tab-stops:list .5in;%22%3E%3Cspan style=%22color:black;font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3E%3Cstrong%3ETalent Acquisition Coordination:%3Co:p%3E%3C/o:p%3E%3C/strong%3E%3C/span%3E%3Cul style=%22margin-top:0in;%22 type=%22circle%22%3E%3Cli class=%22MsoNormal%22 style=%22line-height:115%;mso-list:l3 level2 lfo1;tab-stops:list 1.0in;%22%3E%3Cspan style=%22color:black;font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3EAssist HR Coordinator with departmental recruiting.%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/li%3E%3Cli class=%22MsoNormal%22 style=%22line-height:115%;mso-list:l3 level2 lfo1;tab-stops:list 1.0in;%22%3E%3Cspan style=%22color:black;font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3ECreate, modify, and work with hiring managers to develop/update position descriptions. Create requisitions within the Talent Management System (TMS) for job postings.%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/li%3E%3Cli class=%22MsoNormal%22 style=%22line-height:115%;mso-list:l3 level2 lfo1;tab-stops:list 1.0in;%22%3E%3Cspan style=%22color:black;font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3EDraft and review job-related documents, interview questions, etc. to ensure documents are uploaded appropriately to the Talent Management System.%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/li%3E%3Cli class=%22MsoNormal%22 style=%22line-height:115%;mso-list:l3 level2 lfo1;tab-stops:list 1.0in;%22%3E%3Cspan style=%22color:black;font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3E%26nbsp;Review applicant pools and forward resumes and candidate applications to search committees, schedule interviews, book meeting/interview locations.%26nbsp;%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/li%3E%3C/ul%3E%3C/li%3E%3C/ul%3E%3Cul style=%22margin-top:0in;%22 type=%22disc%22%3E%3Cli class=%22MsoNormal%22 style=%22line-height:115%;mso-list:l1 level1 lfo2;tab-stops:list .5in;%22%3E%3Cspan style=%22color:black;font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3E%3Cstrong%3EHR Administration:%3C/strong%3E%3C/span%3E%3Cul%3E%3Cli class=%22MsoNormal%22 style=%22line-height:115%;mso-list:l1 level1 lfo2;tab-stops:list .5in;%22%3E%3Cspan style=%22color:black;font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3EResponsible for a variety of confidential assignments including processing change requests; appointments/reappointments, terminations, salary information, personnel and payroll transactions, etc.%3C/span%3E%3C/li%3E%3Cli class=%22MsoNormal%22 style=%22line-height:115%;mso-list:l1 level1 lfo2;tab-stops:list .5in;%22%3E%3Cspan style=%22color:black;font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3ETrack department work-related accidents: Review and process incident reports, create, modify, and update databases.%3C/span%3E%3C/li%3E%3Cli class=%22MsoNormal%22 style=%22line-height:115%;mso-list:l1 level1 lfo2;tab-stops:list .5in;%22%3E%3Cspan style=%22color:black;font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3EAssist HR Coordinator with ensuring lines are budgeted appropriately and information is clearly recorded.%3C/span%3E%3C/li%3E%3Cli class=%22MsoNormal%22 style=%22line-height:115%;mso-list:l1 level1 lfo2;tab-stops:list .5in;%22%3E%3Cspan style=%22color:black;font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3EUpdate organizational charts for the department.%3C/span%3E%3C/li%3E%3Cli class=%22MsoNormal%22 style=%22line-height:115%;mso-list:l1 level1 lfo2;tab-stops:list .5in;%22%3E%3Cspan style=%22color:black;font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3EEnsure HR information and reports are accurate and up-to-date.%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/li%3E%3C/ul%3E%3C/li%3E%3C/ul%3E%3Cul style=%22margin-top:0in;%22 type=%22disc%22%3E%3Cli class=%22MsoNormal%22 style=%22line-height:115%;mso-list:l0 level1 lfo8;tab-stops:list .5in;%22%3E%3Cspan style=%22color:black;font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3E%3Cstrong%3EReport Management:%3Co:p%3E%3C/o:p%3E%3C/strong%3E%3C/span%3E%3Cul style=%22margin-top:0in;%22 type=%22circle%22%3E%3Cli class=%22MsoNormal%22 style=%22line-height:115%;mso-list:l0 level2 lfo8;tab-stops:list 1.0in;%22%3E%3Cspan style=%22color:black;font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3EAssist the HR Coordinator with tracking transactions. Compile and send out weekly reports on the status of personnel matters.%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/li%3E%3Cli class=%22MsoNormal%22 style=%22line-height:115%;mso-list:l0 level2 lfo8;tab-stops:list 1.0in;%22%3E%3Cspan style=%22color:black;font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3EAssist with maintaining the HR database for departmental policies %26amp; procedures.%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/li%3E%3Cli class=%22MsoNormal%22 style=%22line-height:115%;mso-list:l0 level2 lfo8;tab-stops:list 1.0in;%22%3E%3Cspan style=%22color:black;font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3EMaintain compliance reports.%26nbsp;%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/li%3E%3C/ul%3E%3C/li%3E%3Cli class=%22MsoNormal%22 style=%22line-height:115%;mso-list:l0 level1 lfo8;tab-stops:list .5in;%22%3E%3Cspan style=%22color:black;font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3E%3Cstrong%3ERecord and File Management:%3Co:p%3E%3C/o:p%3E%3C/strong%3E%3C/span%3E%3Cul style=%22margin-top:0in;%22 type=%22circle%22%3E%3Cli class=%22MsoNormal%22 style=%22line-height:115%;mso-list:l0 level2 lfo8;tab-stops:list 1.0in;%22%3E%3Cspan style=%22color:black;font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3EOnboard and offboard employees.%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/li%3E%3Cli class=%22MsoNormal%22 style=%22line-height:115%;mso-list:l0 level2 lfo8;tab-stops:list 1.0in;%22%3E%3Cspan style=%22color:black;font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3EMaintain HR requisition files for all job-related documents.%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/li%3E%3Cli class=%22MsoNormal%22 style=%22line-height:115%;mso-list:l0 level2 lfo8;tab-stops:list 1.0in;%22%3E%3Cspan style=%22color:black;font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3EResponsible for performance management.%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/li%3E%3C/ul%3E%3C/li%3E%3Cli class=%22MsoNormal%22 style=%22line-height:115%;mso-list:l0 level1 lfo8;tab-stops:list .5in;%22%3E%3Cspan style=%22color:black;font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3E%3Cstrong%3ETraining %26amp; Career Development Coordination:%3Co:p%3E%3C/o:p%3E%3C/strong%3E%3C/span%3E%3Cul style=%22margin-top:0in;%22 type=%22circle%22%3E%3Cli class=%22MsoNormal%22 style=%22line-height:115%;mso-list:l0 level2 lfo8;tab-stops:list 1.0in;%22%3E%3Cspan style=%22color:black;font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3ECoordinate and organize training to ensure compliance.%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/li%3E%3Cli class=%22MsoNormal%22 style=%22line-height:115%;mso-list:l0 level2 lfo8;tab-stops:list 1.0in;%22%3E%3Cspan style=%22color:black;font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3ETrack and follow-up with Managers regarding training course attendance.%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/li%3E%3Cli class=%22MsoNormal%22 style=%22line-height:115%;mso-list:l0 level2 lfo8;tab-stops:list 1.0in;%22%3E%3Cspan style=%22color:black;font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3E%26nbsp;Maintain a log of training progress and attendance.%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/li%3E%3C/ul%3E%3C/li%3E%3Cli class=%22MsoNormal%22 style=%22line-height:115%;mso-list:l0 level1 lfo8;tab-stops:list .5in;%22%3E%3Cspan style=%22color:black;font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3E%3Cstrong%3EAdditional Duties and Responsibilities as Assigned:%3Co:p%3E%3C/o:p%3E%3C/strong%3E%3C/span%3E%3Cul style=%22margin-top:0in;%22 type=%22circle%22%3E%3Cli class=%22MsoNormal%22 style=%22line-height:115%;mso-list:l0 level2 lfo8;tab-stops:list 1.0in;%22%3E%3Cspan style=%22color:black;font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3EOther duties or projects as assigned as appropriate to rank and departmental mission.%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/li%3E%3C/ul%3E%3C/li%3E%3C/ul%3E%3Cp class=%22MsoNormal%22 style=%22line-height:115%;%22%3E%3Cspan style=%22color:black;font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3E%3Co:p%3E%3C/o:p%3E%3C/span%3E%3Cbr%3E%3Cspan style=%22color:black;font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3E%3Cstrong%3ESpecial Notes:%3C/strong%3E%3C/span%3E%3Cbr%3E%3Cspan style=%22color:black;font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3EThis is a full-time appointment. FLSA Non Exempt position, eligible for the overtime provisions of the FLSA.%26nbsp;%3Co:p%3E%3C/o:p%3E%3C/span%3E%3Cbr%3E%3Cbr%3E%3Cspan style=%22color:black;font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3EIn addition to the employee%27s base salary, this position is eligible for %244,000 UUP annual location pay, paid biweekly.%3Co:p%3E%3C/o:p%3E%3C/span%3E%3Cbr%3E%3Cbr%3E%3Cspan style=%22color:black;font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3E%3Cstrong%3EEssential Position:%3C/strong%3E This has been designated as an essential position based on the duties of the job and the functions performed. Positions that are designated as such may be required to report to work/remain at work even if classes are canceled, and the campus is working on limited operations in an emergency.%3Co:p%3E%3C/o:p%3E%3C/span%3E%3Cbr%3E%3Cbr%3E%3Cspan style=%22color:black;font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3EFor this position, we are unable to sponsor candidates for work visas.%3C/span%3E%3Cbr%3E%3Cbr%3E%3Cspan style=%22color:black;font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3EResume/CV and cover letter should be included with the online application.%3C/span%3E%3Cbr%3E%3Cbr%3E%3Cspan style=%22color:black;font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3E%3Ci%3E%3Cstrong%3EStony Brook University is committed to excellence in diversity and the creation of an inclusive learning and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.%3C/strong%3E%3C/i%3E%3C/span%3E%3Cbr%3E%3Cbr%3E%3Cspan style=%22color:black;font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3EIf you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at (631) 632-6280 or visit%3C/span%3E%3Cspan style=%22font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3E %3C/span%3E%3Ca href=%22https://www.stonybrook.edu/commcms/oea/%22%3E%3Cspan style=%22font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3EOEA%3C/span%3E%3C/a%3E%3Cspan style=%22font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3E.%3C/span%3E%3Cbr%3E%3Cbr%3E%3Cspan style=%22color:black;font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3E%3Ci%3EIn accordance with the Title II Crime Awareness and Security Act%3C/i%3E a %3Ci%3Ecopy of our crime statistics can be viewed%3C/i%3E%3C/span%3E%3Ca href=%22https://www.stonybrook.edu/police/%22%3E%3Cspan style=%22font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3E%3Ci%3E here%3C/i%3E%3C/span%3E%3C/a%3E%3Cspan style=%22font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3E%3Ci%3E.%3C/i%3E%3C/span%3E%3Cbr%3E%3Cbr%3E%3Cspan style=%22color:black;font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3EVisit our%3C/span%3E%3Ca href=%22https://www.stonybrook.edu/jobs/working-here/%22%3E%3Cspan style=%22color:black;font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3E %3C/span%3E%3Cspan style=%22font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3E%3Cstrong%3EWHY WORK HERE%3C/strong%3E%3C/span%3E%3C/a%3E%3Cspan style=%22font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3E %3C/span%3E%3Cspan style=%22color:black;font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3Epage to learn about the %3Cstrong%3Etotal rewards%3C/strong%3E we offer.%3C/span%3E%3Cbr%3E%3Cbr%3E%3Cspan style=%22color:black;font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3EThe starting salary range (or hiring range) to be offered for this position is noted below, it represents SBU’s good faith and reasonable estimate of the range of possible compensation at the time of posting.%3C/span%3E%3Cspan style=%22font-family:%26quot;Arial%26quot;,sans-serif;%22%3E%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/p%3E