Office Operations Assistant

Nature of Work

We are seeking an organized, reliable, and proactive Office Operations Assistant to perform full-performance level clerical work in support of daily operations within our Parole Office. Working under general supervision, this position serves as a critical administrative hub for the department and requires regular direct contact with adult probationers and parolees. The primary focus of this role is ensuring the smooth, daily function of the office by maintaining accurate filing systems, creating official forms and documents, managing supply requisitions, and keeping detailed daily logs. Additionally, the Office Operations Assistant handles high-volume communication by answering incoming phone calls, taking and delivering precise messages, and routinely contacting designated personnel regarding inmate status and records.

Beyond standard administrative duties, this role provides essential clerical support to regional case management workflows. The successful candidate will complete assignments tied to key correctional documentation, including assembling and processing home plan reports, clemency paperwork, post-sentence reports for the Parole Board and correctional facilities, and violation reports. The position also involves processing co-operative paperwork for other states and carrying out related operational work as assigned. Candidates should possess strong organizational skills, high attention to detail, and the ability to maintain professional boundaries in a criminal justice environment.

Performs related duties as assigned. 

*This position will be based in the Clarksburg Parole Office.

Posting CPS270005
Vacancies 1
Position 0608P00665
Harrison County 

* In accordance with SPB 3088 effective 10/7/23, $5000 will be added to the minimum starting rate of pay for all classifications within a Critical Vacancy Pay Supplemental Facility. Critical Vacancy Pay Facilities: Huttonsville Correctional Center and Jail, Mount Olive Correctional Complex and Jail, Western Regional Jail and Corrections Facility, Northern Correctional Facility (including Ohio County Correctional Center), Northern Regional Jail and Correctional Facility, Chick Buckbee Juvenile Center, Vicki Douglas Juvenile Center, Potomac Highlands Regional Jail and Correctional Facility, and Eastern Regional Jail and Corrections Facility (including Martinsburg Correctional Center) (SPB 3088) 
* Employees in this classification shall receive an annual base building pay differential each fiscal year of $250 after completing one year of service. 
*If an employee is hired into a Critical Vacancy Pay Facility (CVPF) and leaves the facility, the additional pay differential of $5,000 shall be removed from their salary, unless transferring to another CVPF.

Minimum Qualifications

Training: Graduation from a standard high school or the equivalent.

Other Information

PG:  5     $27,240 - $45,973

Market Rate: $41,124

Division of Corrections: Probationary period 1 yr.

Applications MUST be submitted directly to the contact listed below by email or standard U.S. mail.

Email applications to: [email protected]
 or
Mail applications to:
Shari Wince
1513 Harrison Ave. 
Unit 27
Elkins, WV 26241

Please include posting number CPS270005 on the application.

Please note: Applications of covered state employees mailed to DOP or completed via DOP’s online method, are not forwarded to the agency.

 

 

 

 

Benefits

State employment offers a variety of benefits.  Click HERE to visit the Division of Personnel's Benefits Page.

Agency Information

EmployerWest VirginiaAddress 1900 Kanawha Blvd. East
Building 3 Suite 500
Charleston, West Virginia, 25305 Phone(304) 558-3950
Website http://personnel.wv.gov