Student Admin/Office Assistant

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Job Description Summary

Responsibilities

• Provide general administrative and office support for Schmid College and the Dean’s Office.
• Serve as a receptionist and primary point of contact by greeting visitors, answering phones, responding to inquiries, and directing individuals to appropriate campus resources.
• Assist the Schmid College Marketing Manager with creating and distributing communications, including newsletters, blog posts, promotional materials, and other marketing content.
• Create and edit social media content, graphics, flyers, and event promotional materials.
• Assist with managing and maintaining Schmid College social media platforms, including Instagram, TikTok, LinkedIn, and other digital channels.
• Support the planning and execution of college events, including coordinating logistics, tracking RSVPs, event setup, check-in, and breakdown activities.
• Create, maintain, and update spreadsheets, databases, reports, and other records as requested.
• Assist with financial and purchasing processes, including purchase requisitions, invoice collection, expense reimbursement documentation, and receiving activities.
• Maintain office supply inventories and assist with ordering and organizing materials as needed.
• Handle confidential and sensitive information with discretion and professionalism.
• Support special projects and departmental initiatives as assigned.
• Perform other duties as assigned.

Required Qualifications

• Strong customer service and interpersonal skills.
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and priorities in a fast-paced office environment.
• Ability to maintain confidentiality and exercise sound judgment when handling sensitive information.
• Proficiency with Microsoft Office Suite and Google Workspace applications.
• Ability to learn new systems, software, and departmental procedures.
• Reliable, professional, and able to work independently and collaboratively.

Desired Qualifications

• Previous experience in an office, administrative, customer service, or student support role.
• Experience using Canva, Instagram, TikTok, LinkedIn, YouTube, or other social media platforms for marketing or content creation.
• Experience with photography, videography, graphic design, or digital media production.
• Familiarity with video editing software such as Adobe Premiere Pro or similar platforms.
• Experience planning events, managing communications, or supporting marketing initiatives.
• Current student within Schmid College of Science and Technology preferred.
• Interest in science, technology, research, higher education, communications, or marketing.

Special Instructions to Applicants

Is Federal work-study required?