TJJD - Administrative Assistant I - (BWD)

We are committed to transforming lives and building safter communities by working collaboratively, communicating openly, and upholding the highest standards of integrity and professionalism. Our team models accountability, transparency, and respect, taking proactive steps to ensure the physical and emotional safety of youth, staff, and the community. We strive for excellence through continuous growth, thoughtful decision making, and mission driven collaboration, supporting one another while embracing challenges that lead to meaningful, long-term impact.

Performs entry-level administrative support or technical program assistance work.  Work involves preparing and disseminating information, maintaining tracking and records management systems, entering and verifying data in automated systems, and providing administrative support to management and staff.

Works under close supervision with minimal latitude for the use of initiative and independent judgment.  May be required to work more than 40 hours per work week.

Prepares and disseminates information concerning agency programs and services.

Maintains various tracking and records management systems.

Assists in preparing, editing, and distributing correspondence, documents, forms, reports, publications brochures, and studies.

Assists with general office duties such as processing incoming/outgoing mail; maintaining and ordering supplies; and assisting with general human resources work.

Assists in compiling and entering data for spreadsheets, charts, graphs, databases, summaries, or reports.

Assists in scheduling and providing support for meetings, conferences, and seminars.

May assist in answering and routing incoming phone calls, taking messages, and greeting and directing visitors to the appropriate staff.

May review applications for agency services to ensure forms are filled out completely and accurately, and requests missing information and documentation.

Performs a variety of related duties not listed, to be determined and assigned as needed.

Performs all duties in compliance with agency safety policies and procedures:

• Reports safety hazards and corrects hazards when possible.
• Completes required documentation in the event of an accident/injury within requested timeframes.

Attends work on a regular and predictable schedule in accordance with agency attendance and leave policies.

Will be required to travel up to 5% of the time.

Actively embody and support the Texas Model by demonstrating its core values in daily tasks and interactions with others.

Experience in clerical or administrative support work in a field relevant to the assignment.

Pre-employment conditions require acceptable results from mandatory:

• pre-employment drug test;

  • finger printing and criminal records check. 

• Knowledge of agency policies and procedures.
• Knowledge of office practices and administrative procedures.
• Knowledge of Business English, spelling, and punctuation.
• Skill in the use of a personal computer, applicable software, and other standard office equipment.
• Skill in office organization.
• Ability to perform data entry functions.
• Ability to understand and follow written and oral instructions.
• Ability to establish and maintain strict confidentiality of sensitive information.
• Ability to work under pressure and in stressful conditions.
• Ability to establish and maintain effective working relationships with others.
• Ability to type with appropriate speed and accuracy for assignments.
• Ability to communicate effectively, both orally and in writing.
• Ability to work more than 40 hours per work week.

The following physical demands and working conditions are representative of those encountered when performing the essential functions of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.

Analyzing

Ability to communicate effectively, orally and in writing

Ability to see

Ability to hear (with or without aid)

Heavy lifting, up to 25 lbs.

Heavy carrying, up to 25 lbs.

Pulling

Pushing

Sitting

Repeated bending

Operate motor equipment

Reaching above shoulder

Grasping

Identify colors

Alphabetizing

State of Texas Benefits and Retirement Information can be found at https://www.ers.texas.gov. Benefits include:  Retirement plan, paid group health & life insurance for employee, paid holidays, paid vacation leave, paid sick leave, longevity pay, educational assistance program, employee assistance program.  Optional add-on benefits include:  Dental, Vision, Optional Life Insurance, Voluntary AD&D Insurance, Dependent Health & Life insurance, Health & Dependent care flexible spending accounts, etc.  Additionally, certain designated positions are eligible for hazardous duty pay, and career ladder advancements.

In order to receive veteran¿s preference, a copy of your DD Form 214 (Certificate of Release or Discharge from Active Duty), VA disability rating (if applicable), or a DD Form 1300 (Report of Casualty) must be attached to your application.

For Military Occupational Specialty (MOS) Code or Crosswalk, please visit: https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_ProgramManagement.pdf 

If you are scheduled for an interview and require any reasonable accommodation in our interview process, please inform the hiring representative who calls you to schedule your interview.  Whenever possible, please give the hiring representative sufficient time to consider and respond to your request.

Only candidates selected for an interview will be contacted.

Due to the high volume of applications, we do not accept telephone calls.

If you submitted your application through the CAPPS Career Center you may also check the status of your application by accessing your profile and selecting ¿My Job Applications¿ on the three-dot menu in the top right corner.

https://erphcmprd.cpa.texas.gov/psc/candidateportal/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?FOCUS=Applicant 

The Texas Juvenile Justice Department does not discriminate on the basis of race, color, religion, sex, national origin, age, or disability in employment or the provision of services

Thank you for considering employment with the Texas Juvenile Justice Department.

AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER

SPONSORSHIP

Candidates must be eligible to work in the United States without requiring sponsorship.

Your application must contain complete job histories, which include job titles, name of employer, dates of employment (month & year), name of direct supervisor and phone number, and a description of duties performed, and whether it was full-time or part-time and hours per week. If any of this information is not provided, your application may be rejected as incomplete.  

Resumes do not take the place of this required information.

Applicants must be able to pass a Criminal Background Check and any other requirements listed under Minimum Qualifications.

APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS:  Work in Texas (WIT) applicants must complete the CAPPS Recruit Prescreening Questionnaire to be considered for the posting.

To complete the Prescreening Questionnaire, go to CAPPS Recruit to register or login:

https://erphcmprd.cpa.texas.gov/psc/candidateportal/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?FOCUS=Applicant